Apprentice Environmental, Health & Safety Administrator

Summary

This role is responsible for providing administrative support and coordination to ensure effective, ongoing delivery. The successful candidate will have accountability for documentation & systems management, data collection & board level reporting, performance & campaign presentations and coordinating communication & engagement activities.

Annual wage

Competitive

Minimum wage rates (opens in new tab)

The salary is based on age and experienced and will be discussed at interview stage Please note that the salary is above apprenticeship minimum wage

Training course

Business administrator (level 3)

Hours

Monday-Friday working a minimum of 30 hours per week. Shifts to be confirmed.

30 hours a week

Possible start date

Friday 15 November

Duration

1 year 9 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

- Board level reporting

- Numerical engagement activities

- Verbal, written and electronic communications

- Collating health and safety and environmental data

- (Financial) Monitoring budgetary expenditure

- Leading on the systems management for Qpulse (document management), Regscan (compliance tracking), Safetyhub (EHS eLearning) and all relevant ESG and EHS toolkits

- Speaking to the central team and internal staff at all levels

- Maintaining environmental records on carbon emissions, waste management, resource conservation and renewable energy, to support business and product carbon footprinting activities

- Coordinating of data to support business reporting activities, including customer and supplier questionnaires

- Effective communication (and translation) of internal policies, forms, procedures and best practice to support one global approach

Where you’ll work

29 Hamilton Way

Mansfield

NG18 5BU

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NOTTINGHAM COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Functional Skills in English and maths level 2 if required
Day release – face to face - once a month at the city hub campus

Requirements

Essential qualifications

GCSE in:

English (grade GCSE or equivalent 9-4)
Maths (grade GCSE or equivalent 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

Please check the postcode of this vacancy to ensure you are able to travel there. You will be asked about public transport links/travel time prior to your interview.

About this company

We’re a friendly, open, and down to earth bunch; it really does feel like family working here. And, like every family, we might have our ups and downs, but we’re connected by strong bonds, and the knowledge that we have got each other’s backs. As one global team we constantly strive to make a difference in everything we do. Find out more about what it is like to work at Mayborn. At Mayborn we have a vision to be the world’s most loved baby company. Why? Well, if we are the most loved then we will be the most purchased, the most preferred and the most trusted of baby brands. As a result, we will be helping more babies get a better start whilst helping more mums and dads enjoy and embrace the rollercoaster ride that is bringing up baby. The way we do things is as important as the what we do. There is no perfect way to describe each of these values as they will mean different things to different people. However, when we live by them, they will add up to a powerful culture which can underpin and propel our commercial goals and make us the kind of organisation that everyone wants to work for and with.

https://www.mayborngroup.com/ (opens in new tab)

After this apprenticeship

In return for everything you bring to the party, we can offer you an exciting, challenging role in a fast-growing and dynamic business, with plenty of career opportunities in the UK and around the world if that floats your boat. We offer a unique working environment that promotes creativity, collaboration whilst fostering our play to win mentality. All this is wrapped up with a competitive rewards package.

If you think you have everything we're looking for and more, then we'd love to hear from you. You'll need to get your skates on though as we’re always in a hurry.

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