Document Control Apprentice

Summary

Join us at EGIS as a Document Control Apprentice, earning £22,000 while working on iconic projects like Old Oak Common. Gain hands-on experience in digital management and project administration, with 1 day a week dedicated towards the L4 Information Management qualification. Kickstart your career in a global, innovative, and sustainable company!

Annual wage: £22,000 a year
Minimum wage rates (opens in new tab)
Training course: Information manager (level 4)
Hours: Monday to Friday - 9am to 5pm 4 days in the workplace, 1 day dedicated remote study
40 hours a week
Possible start date: Monday 6 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

• Checking and gaining approval of documents before they are filed and distributed.
• Maintain the project filing system and prepare documents for digital storage/archiving as appropriate.
• Support team members in maintaining the smooth running of the administration function.
• Requesting files in various digital formats
• To provide administrative support to the technical and project teams
• Coordination with the different departments of HS2 and external consultants
• Following document processes on various digitals platforms, Microsoft Suites, ASITE & ALIM
• Communicate professionally with all stakeholders.

Where you’ll work

BBVS

Old Oak Common Depot

Old Oak Common Lane

London

NW10 6DZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TRAINPLUS LTD

Your training course

Information manager (level 4)

Equal to higher national certificate (HNC)

Course contents

Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
Validate, manage, disseminate and store information throughout all stages of a project or asset
Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
Prepare and deliver timely, accurate and clear written and verbal reports
Define and implement solutions to information sharing and storage problems
Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
Apply principles of effective line management in line with organisation practice
Reflect and evaluate own work and its impact on the organisation to plan for improved performance
Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output
Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure
Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols
Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements
Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security
Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure
Validate, manage, disseminate and store information throughout all stages of a project or asset
Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes
Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification
Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans
Prepare and deliver timely, accurate and clear written and verbal reports
Define and implement solutions to information sharing and storage problems
Evaluate requirements and provide solutions for embedding contractual and regulatory requirements
Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements
Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration
Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility
Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements
Apply principles of effective line management in line with organisation practice

Your training plan

Your training will primarily take place in the workplace or on a remote basis with the training provider.

You will have 1 day a week dedicated purely towards undertaking your apprenticeship training, which will include 1-to-1 session with tutorials, research tasks, and any time spent dedicating towards producing evidence to cover the relevant knowledge, skills, and behaviours required within the apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade C/4 or above)
Mathematics (grade C/4 or above)

Desirable qualifications

A Level in:

Relevant Subject (grade C or above)
Relevant Subject (grade Pass or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Multi-tasking skills

Other requirements

You will need to live within a London borough, ideally within 30 minutes from Old Oak Common (NW10 6DZ) as this will primarily be where your work will take place.

About this company

Egis is a leading global consulting, construction engineering and operating firm. We work together with our clients, across every aspect of transport, energy, and the built environment to build a more balanced, sustainable, and resilient world. The Egis Group has more than 50 years of experience and a team of 19,500 employees in over 120 countries around the world. Joining our Group means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation. In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment, and meet emission reduction targets. From motorways to tramways, and nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry, and the planet.

https://www.egis-group.com/ (opens in new tab)

Company benefits

- Pension - CPD - AXA Healthcare - Life Assurance - Medicash - Electric Vehicle Scheme - Recruitment Referral Opportunity - Cycle to Work Voucher - Eyecare Voucher Scheme Further detail to be provided within contract

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

You will transition into a full-time qualified member of staff, with further opportunities for CPD as part of the performance management process, as well as one relevant professional membership annually.

Ask a question

The contact for this apprenticeship is:

TRAINPLUS LTD

Luke Phillips

lukephillips@trainplus.co.uk

01268 574299

The reference code for this apprenticeship is VAC1000283528.

Apply now

Closes in 4 days (Saturday 30 November at 11:59pm)

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