Administration Apprentice - 18 month Fixed Term Contract

CMS CAMERON MCKENNA NABARRO OLSWANG LLP

London, EC4N 6AF

Closes in 29 days (Thursday 21 November)

Posted on 22 October 2024

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Summary

We are recruiting for an Administrator Apprentice within our London team. Apprenticeships form an integral role within our secretarial team, and we have an exciting opportunity for someone looking to continue their education whilst earning a competitive salary.

Annual wage
£24,500 a year

Minimum wage rates (opens in new tab)

CMS benefits package

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.30am - 5.30pm with 1 hour for lunch break.

35 hours a week

Possible start date

Friday 22 November

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Working as part of the secretarial team based within our London office in an administrative role, you will gain an understanding of the variety of tasks that are undertaken to support your colleagues in the secretarial team, and fee earners and partners across the practice group.

We are looking for an individual who is keen to grow their knowledge and confidence whilst gaining an understanding of the numerous administrative tasks that are carried out in the team. With the support and mentoring of colleagues, you will develop your skills within the workplace with a view to progress your career within the secretarial team.

This role is 5 days a week in the office as all tasks undertaken in this role are purely office based.

To support your ongoing learning and development, you will undertake the Business Administrator Level 3 Apprenticeship which is supported by our external training provider. We have created this opportunity for individuals who:

  • Have completed school education and would prefer to start their career
  • Would like to leave College earlier than planned to start their career yet must remain in education to undertake a qualification

Our newly created Administrator Apprenticeship Contract will give you the opportunity of gaining valuable on-the-job learning along with structured learning with a competitive salary. It is for a fixed period of 18 months.

As an equal-opportunities employer, following that period you may be eligible to apply for other roles advertised in the business.

During your apprenticeship you will become fully conversant in a variety of tasks which the wider team undertake.

These tasks include but are not limited to:

  • Scanning documents and filing them electronically, and in hard copy, for the relevant PA/Secretary or fee-earner
  • Printing and photocopying documents as and when required by the relevant PA/Secretary or fee-earner
  • A wide variety of general miscellaneous administrative tasks to include, but not limited to, matter closing, deeds scheduling, scanning of invoices and correspondence, creation of hard copy folders/files and maintenance of team library
  • Delivery and collection of items from other Practice Groups or support departments
  • Providing ad hoc support as required and undertaking tasks specific to your practice group area

About you: 
As a member of the team, you will be supported and mentored by experienced and knowledgeable colleagues.

To be successful in this role you will need to demonstrate:

  • Ability to communicate effectively at all levels
  • Ability to prioritise own workload with direction as required
  • Ability to keep calm under pressure
  • Good team player
  • A "can-do" and flexible attitude
  • Excellent attention to detail
  • Good working knowledge of Outlook and Word

Where you’ll work

Cannon Place 78 Cannon Street

London

EC4N 6AF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DAMAR LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    • You will be working towards the Business Administrator Level 3 qualification and will be training virtually with a tutor provided by our training provider, Damar
    • You may need to take Functional Skills English and maths without GCSE or equivalent
    • You will have a half day each week in one block, with the remaining off-the-job hours spread over the rest of your working week as agreed with your supervisor
    • You will also have a CMS mentor, along with a network of current apprentices to support your learning journey

    Requirements

    Desirable qualifications

    GCSE or equivalent in:

    • English (grade 4)
    • Maths (grade 4)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • Attention to detail
    • A good team player
    • A "can-do" & flexbile attitude
    • Keep calm under pressure
    • Good Outlook & Word knowledge

    About this company

    CMS is a Future Facing firm. With 80 offices in 50 countries and 5,000+ lawyers worldwide, we combine deep sector understanding with a global overview, giving us the ability not only to see what's coming, but to shape it. CMS is well equipped to help our clients face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of delivering legal services. Our bold approach to a changing future ensures that we nurture our employees and recruit top talent. We work hard to be a truly client-focused law firm. That means not just understanding the unique challenges of every market sector, but also providing a service that’s tailored to the needs of each client. Our partners are hands-on and work hard to get closer to clients with everything from joint training initiatives and advice surgeries to visits and social events. What’s more, our teams have the ideal balance of personality and industry expertise to suit the varied needs of our clients.

    http://www.cms.law/en/gbr/about-us/who-we-are (opens in new tab)

    After this apprenticeship

    Once qualified you will be able to apply to roles within CMS, which may include a Team Secretary, progressing to a PA role when more experienced.

    Ask a question

    The contact for this apprenticeship is:

    CMS CAMERON MCKENNA NABARRO OLSWANG LLP

    Darren Howard

    Darren.Howard@cms-cmno.com

    The reference code for this apprenticeship is VAC1000283386.

    Apply now

    Closes in 29 days (Thursday 21 November)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

    After signing in, you’ll apply for this apprenticeship on the company's website.

    Company’s application instructions

    Follow the link to our careers page where you will be asked to create a profile and upload your CV. We'll be in touch should we have any questions or want to progress your application further.