Apprentice Sales Administrator

Summary

This vacancy is for a Business Administrator Apprentice based in Blackburn. The successful applicant will have the opportunity to support the business with general administrative duties as well as other ad-hoc duties defined by management.

Annual wage: £18,720 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 9am to 6pm.
40 hours a week
Possible start date: Saturday 30 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

We are seeking an enthusiastic Sales Admin Apprentice to support our busy Sales Team.

We’re looking for a candidate who will be able to offer excellent administrative support and coordinate tasks necessary to keep projects running smoothly whilst undertaking a Level 3 Business Administrator Apprenticeship.

The successful candidate will have a thirst to learn and be a confident and an effective communicator when tackling client-facing tasks and working as part of a team at our Blackburn location.

Primary Responsibilities

You will be providing administrative support to the Sales team, including booking crew, arranging travel and accommodation for technicians and supporting the maintenance of our freelancer database.
Effective communication with clients on all levels is essential, so that support can be given with processing incoming calls, and in making sure any visitors to our office are always given a warm welcome.
You will also be responsible for monitoring the supply of stationery and kitchen stock items and processing purchase orders.
Your administrative duties will also include providing general clerical support such as scanning, photocopying and mail/telephone correspondence, and resolving any other administrative problems and enquiries.

Working hours

Full time, 9am – 6pm Monday to Friday with the ability to facilitate overtime during busy periods.

Qualifications and pre-requisites

Computer literacy and good working knowledge of Microsoft Office, specifically Excel
A good eye for detail
Strong numeracy skills - Grades A-C (9-4) in Maths and English GCSE is essential
Excellent written and verbal communication skills
The ability to multitask and work with accuracy
Great organisational and time management skills
The ability to facilitate overtime if required during busy periods
A great team player!
Experience working within an administrative role would be advantageous but not essential as training will be given.

Where you’ll work

Philips Road

Unit E&F Glenfield Business Park

Blackburn

BB1 5PF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TRAINING 2000 LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

L3 Business administrator Apprenticeship Standard

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or above)
Maths (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

IT skills
Organisation skills
Customer care skills
Administrative skills
Team working

Other requirements

Please do not contact the company directly. Please note - we reserve the right to close any vacancies from further applications when we have received a suitable number of applications from which to make a shortlist. Please ensure you apply as soon as possible if you wish to be considered for this role.

About this company

Founded in 1999, 4Wall Entertainment is a full-service lighting, video, and rigging company servicing all facets of the entertainment industry - from corporate events and theatre to concert touring and television. Our offerings include rentals and services, new and used sales, and permanent installations. We pride ourselves on providing the feel of a local company with the backing and support of a national entity. Our motto 'Large Enough to Service, Small Enough to Care' speaks to our dedication in providing the utmost quality and service for every order, no matter the size or scope.

https://europe.4wall.com/ (opens in new tab)

After this apprenticeship

The opportunities in the world of business are endless. Many apprentices start in business administration, customer service or accountancy, which are great stepping stones into lots of exciting careers. You can go on to specialise in a particular field and into management. You will find people who started in administration working in all professional areas and at all levels. If you are good at IT and enjoy working with others, then a Business Apprenticeship could give your career a great start.

Ask a question

The contact for this apprenticeship is:

TRAINING 2000 LIMITED

Morgan Horne

morgan.horne@t2000.co.uk

0125454659

The reference code for this apprenticeship is VAC1000283314.

Apply now

Closes on Friday 29 November

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