Modern Apprentice (Legal and Democratic Services)

Summary

Kickstart your career with South Derbyshire District Council as a Modern Apprentice, providing vital administrative support across legal, electoral, democratic, and licensing services. This role offers a unique chance to gain hands-on experience, develop essential skills, and play an active part in supporting your community.

Annual wage: £22,366 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Flexible working hours, working days and hours TBC
37 hours a week
Possible start date: Wednesday 22 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As a Modern Apprentice in Legal and Democratic Services with South Derbyshire District Council, you will play a key role in supporting the delivery of essential services. This role offers a unique opportunity to gain valuable experience across a variety of workstreams within the council, including Legal Services, Democratic Services, Electoral Services, Licensing, and Land Charges. An average day may include performing administrative tasks, assisting in organising council meetings, and handling enquiries. You will also gain exposure to the democratic process and the functioning of local government, while developing practical business skills.

Key responsibilities include:

Providing administrative and clerical support, such as filing, processing orders, and raising purchase orders, as well as assisting in maintaining records and databases
Assisting with the preparation for council meetings, elections, and the Annual Canvass, and providing support for related administrative tasks
Supporting the Legal and Democratic Services team with tasks such as organising seminars and training, arranging travel and accommodation, and coordinating internal meetings
Assisting in the preparation for inspections, licensing activities, and the administration of the Council’s Local Land Charges function
Contributing to policy reviews, project work, and information gathering, as well as producing management reports on various aspects of the service
Updating and maintaining the IT systems used by the department and ensuring compliance with data protection policies
Undertaking research and supporting the team in resolving tasks and problems by following a logical approach

Where you’ll work

Civic Offices

Civic Way

DE11 0AH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BURTON AND SOUTH DERBYSHIRE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator apprenticeship standard (can include Level 2 elements if required)
Level 2 Functional Skills in maths and English (if required)

This apprenticeship is delivered through a combination of work-based assessment and day/block release. The programme will culminate in an End Point Assessment, where all the skills and knowledge gained on the apprenticeship will be formally tested.

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Administrative skills
Attention to detail
Communication skills
Customer care skills
IT skills
Number skills
Organisation skills
Presentation skills
Problem solving skills
Team working
Time-Management

About this company

At the heart of England and the National Forest, South Derbyshire is one, if not the fastest growing district in the East Midlands. The main Council offices are based in Swadlincote, with other sites based within close proximity. There are currently approximately 350 employees providing a full range of services for the community.

After this apprenticeship

To progress if a post is available within the Council and or the Team, subject to a competitive recruitment process.

Ask a question

The contact for this apprenticeship is:

BURTON AND SOUTH DERBYSHIRE COLLEGE

The reference code for this apprenticeship is VAC1000283201.

Apply now

Closes in 14 days (Tuesday 5 November)

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

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