Apprentice School Administrator

Summary

A great opportunity to learn office skills in a small and friendly team whilst gaining a nationally recognised qualification. If you are organised, professional and want to start a career in Business and Administration then this is the apprenticeship for you!

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Please note that this is a term time only role, so you will receive a pro rata amount of the advertised annual salary. You will be paid for 39 working weeks plus 5.6 weeks as your leave entitlement. The remaining 7.4 weeks will be unpaid.

Training course

Business administrator (level 3)

Hours

Monday to Friday, 8am to 3.30pm, term time only. You will be paid for 39 working weeks plus 5.6 weeks as your leave entitlement. The remaining 7.4 weeks will be unpaid.

37 hours a week

Possible start date

Thursday 14 November

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Brockhill is a busy 11 – 18 school with a range of administrative jobs, which support the day to day running of the school.

Administrative jobs will include:

Front of House for parents and visitors
Work in the student office including tracking of student information and filing
Reprographics work
Examinations support
Finance experience
Attendance tracking
Publishing agendas and follow up minutes
General support for letters, publishing of newsletters, communication with parents and stakeholders
Requisition of stock for teaching and site

A DBS check will be required as standard

Where you’ll work

Sandling Road

Saltwood

Hythe

CT21 4HL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

PROFILE DEVELOPMENT AND TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator apprenticeship standard
Level 2 Functional Skills in English and maths if required
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
Preparation for End Point Assessment
Work-based and online training delivery

Requirements

Essential qualifications

GCSE in:

5 GCSE's at 9-4 or A*-C required (grade A* to C or 9 to 4)
English (grade A* to C or 9 to 4)
ICT (grade A* to C or 9 to 4)
Maths (grade A* to C or 9 to 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Good standard of education
Good communicator
Interest in education
Comfortable with using ICT
MS Word, Excel and Publisher
Cheerful and well-spoken
Methodical and well organised
Set a good example
Committed to safeguarding
Discretion and confidentiality
A team player

Other requirements

We are committed to safeguarding and all posts are subject to DBS clearance. The school has policies on staff codes of practice and these must be adhered to at all times. The applicant will need to be comfortable and flexible when working in a number of teams and they will also need to be personable and confident as they will be required to meet and greet visitors, parents and stakeholders on a day to day basis. Own transport is an advantage. We are committed to safeguarding and all posts are subject to DBS clearance. The school has policies on staff codes of practice and these must be adhered to at all times.

About this company

Brockhill Park is an 11-19 academy with Performing Arts and Rural Dimension status and supports its own working farm. It is a popular school of 1300 students situated in rural surroundings on the edge of the Cinque Port of Hythe. It is our purpose to develop a creative thinking culture, which is inclusive, innovative and vocational supported by the arts and rural dimension.

https://www.brockhill.kent.sch.uk/ (opens in new tab)

After this apprenticeship

This role may secure a full-time position within the college for the right person on completion of their apprenticeship, although this cannot be guaranteed.

Ask a question

The contact for this apprenticeship is:

PROFILE DEVELOPMENT AND TRAINING LIMITED

Ian Pearce

ian.pearce@profiledt.co.uk

The reference code for this apprenticeship is VAC1000282787.

Apply now

Closes in 14 days (Wednesday 6 November at 11:59pm)

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