Compliance and Business Administration Apprentice

Summary

The Compliance & Business Administration Apprentice at Brexons Ltd supports compliance, health & safety, HR, and vehicle management. The role involves administrative duties, documentation, training coordination, and system updates. Strong communication, attention to detail, and team collaboration are key skills required.

Annual wage: £16,640 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday - 9 am to 5 pm
40 hours a week
Possible start date: Monday 2 December
Duration: 1 year 9 months
Positions available: 2

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Role Overview:

We are offering an exciting opportunity for a Compliance & Business Administration Apprentice to join our team at our head office in Gainsborough. This dynamic role will involve supporting key areas of the business, including compliance, health & safety, HR, and vehicle management. The applicant will be enrolled on a Business Administration Level 3 apprenticeship course with Lincoln College.

Role Variety and Responsibility:

Dynamic Role: You will engage in a wide variety of tasks, from managing communications to handling critical administrative duties, ensuring that each day presents new challenges.
Impact: Your role will play a vital part in ensuring smooth processes in onboarding new employees, vehicle management, compliance, and health & safety, directly contributing to the success of the business.
Autonomy: You will have the opportunity to manage your workload independently, allowing for personal responsibility and decision-making in day-to-day tasks.

Team Environment and Support:

Collaborative Team: Work closely with experienced colleagues across the business, providing opportunities to learn and grow within a supportive environment.
Mentorship: You will receive guidance from knowledgeable leaders and peers, ensuring your development in the role is supported every step of the way.

Key Responsibilities:

Compliance Support: Assist the Compliance and Health & Safety manager by contacting contractors or suppliers, sending out required documentation, following up on submissions, and ensuring all compliance checks are completed.
Health & Safety Support: Help ensure all health & safety policies and procedures are up to date, assist with safety audits, maintain accident and incident records, and ensure all relevant paperwork is completed and filed accurately.
Vehicle Management: Help maintain and update vehicle records, including tracking maintenance schedules and updating systems with any changes.
HR Administration: Support the HR function by updating employee records, assisting with onboarding, and ensuring all training sessions are booked and completed.
Training Coordination: Schedule contractors or employees for training sessions, manage rescheduling when necessary, and ensure all training is up to date.
System Updates: Maintain accuracy in company systems by entering and updating employee, contractor, vehicle, and health & safety information, as well as tracking compliance documentation and status updates.
Reference Checks: Contact and confirm references for new hires, document responses, and follow up on outstanding references

Where you’ll work

UNIT 5

EDLINGTON COURT

HEAPHAM ROAD INDUSTRIAL ESTATE

GAINSBOROUGH

DN21 1LT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LINCOLN COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will work towards achieving their Apprenticeship Standard in Busines Administrator Level 3.
A dedicated work-based trainer will be assigned to the candidate to provide them with support and guidance throughout the course.
This is a predominently work-based programme with College attendance required once a month. All learning will take place at the candidate's place of employment/College and within their contracted working hours.

Requirements

Essential qualifications

GCSE in:

English and Maths (grade A*/9 - C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

About this company

Brexons Ltd is a family-owned telecommunications company, providing high-quality services and solutions to clients across various sectors. We take pride in our close-knit, supportive environment, where every team member plays a crucial role in our success.

https://www.brexons.co.uk/ (opens in new tab)

Company benefits

Benefits: • Company pension • Free parking • On-site parking

After this apprenticeship

Potential to remain with the company on successful completion of the Apprenticeship.

Ask a question

The contact for this apprenticeship is:

LINCOLN COLLEGE

Margaret Davis

apprenticeships@lincolncollege.ac.uk

01522 876284

The reference code for this apprenticeship is VAC1000282694.

Apply now

Closes in 28 days (Friday 15 November at 11:59pm)

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