Reception and Admin Support Apprenticeship
The Wells Medical Practice - Tunbridge Wells
Abbey Courts,, TN4 9TF
Closes in 23 days (Thursday 14 November)
Posted on 17 October 2024
Contents
Summary
The purpose of the role is to: - Offer general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone - Undertake a variety of administrative duties to assist in the smooth running of the Practice including clerical support to clinical staff and othe
- Annual wage
- £11,648 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 9.00am - 5.00pm.
35 hours a week
- Possible start date
-
Thursday 21 November
- Duration
-
1 year 3 months
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
Duties and Responsibilities:
The duties and responsibilities to be undertaken by an Admin Apprentice may include some or all of the items in the following list, dependent on competency levels, and current and evolving Practice workload and staffing levels. Duties may be varied from time to time under the direction of the Practice Manager.
To efficiently undertake basic administration and clerical duties which may include the following duties as directed:
- To deal with internal and external post and emails on a day to day basis
- To answer/deal with queries, both face to face and via the telephone, take messages and pass them on to the relevant member of staff in an appropriate and timely manner.
- To meet and greet visitors as required.
- To provide appropriate reception cover as and when required.
- To obtain and retrieve clinical/non-clinical records as requested.
- To support the control of clinics/appointments and retrieve records.
- To maintain filing systems in line with organisations policies and procedures.
- To assist with the ordering and maintenance of stock supplies (specific to role as appropriate).
- Collating information for reports
- To be a flexible and supportive member of the team.
- To adhere to the local and national Health and Safety regulations and the
Prescriptions:
- To ensure that requests for acute and repeat prescriptions are processed in line with contract requirements;
- To identify patients whose prescriptions are due for review for the relevant GP;
- To manage systems for passing prescriptions to pharmacies who provide a collection service;
- To liaise with doctors, patients, hospitals, pharmacists, and others as and when required in connection with medication prescribed for registered patients;
- Management of the recording system for controlled drugs;
- Ordering of stationery required for issuing prescriptions.
- Ensuring that registrations and deductions are processed in line with Health Authority requirements, and that appropriate record keeping systems are up-to-date and fit for purpose.
- Ensuring that the system for the record keeping of temporary residents is kept up to date;
- Summarising of patient notes in line with internal procedures and external QOF deadlines;
- Using appropriate read codes, scanning correspondence to ensure the accurate recording of Quality and Outcome Framework (QOF) specific information, and patient specific information, bearing in mind the implications of such recording;
- Ensuring that patient records are kept up to date with relevant information, enabling clinicians and other relevant staff to access accurate and up to date patient histories.
- Throughout the training period the post holder will be expected to complete all educational and training as required
- Practice Policies and Procedures
- To sign a learning contract with the training provider and adhere to the agreement
- To assist in the administration process associated with service audits (specific to role as appropriate)
- To be responsible for the use of physical equipment and to report any defects in equipment as appropriate.
At Wells Medical Practice, you will be working towards a Business Administration Level 3 qualification over the course of 15 months.
Where you’ll work
Abbey Courts,
TN4 9TF
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
LIFETIME TRAINING GROUP LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
Your training plan
- Business Administrator Apprenticeship level 3 including Functional Skills in Maths and English.
Requirements
Desirable qualifications
Other in:
- None required (grade None required)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Team Working
- Organisation Skills
About this company
At the Wells Medical Practice our goal is to provide the best possible care for our patients within the resources available.
After this apprenticeship
- Long term position and a possible differ to the clinical side of things or gradually admin responsibility increase (management).
Ask a question
The contact for this apprenticeship is:
LIFETIME TRAINING GROUP LIMITED
The reference code for this apprenticeship is VAC1000282682.
Apply now
Closes in 23 days (Thursday 14 November)
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After signing in, you’ll apply for this apprenticeship on the company's website.