Business Administrator Apprenticeship - Office Admin Role – Find an apprenticeship

Summary

An excellent opportunity to join a high-end accountancy, finance and legal firm, based in Wickford, in an administrative role. You will be joining a fast-growing company and working as part of a forward-thinking, friendly team dealing with a range of customers.

Annual wage: £15,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 5.30pm with a 1 hour lunch break. No Evenings No Weekends.
37 hours a week
Possible start date: Monday 18 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Maintaining Outlook inbox (i.e. read all emails received, prioritise and respond to all within same day)
Ensure all payments received by clients have the necessary documentation (i.e. correct agreements/invoices) before processing and executing before the various bank cut off times and that payment confirmation is provided
Post
Credit Advices
Searching company folders for required agreements/invoices as requested by the file handlers/clients.
Dealing with various ad-hoc tasks for companies
Assisting with the clearing and maintenance of the file handlers sharepoints.
Preparation of cover letters, labels and DHL couriers as required.
Completing payment callbacks with clients
Arranging signature of documents as requested.
Answer Telephone Calls – taking messages etc.

Where you’ll work

DE BURGH HOUSE

MARKET ROAD

WICKFORD

SS12 0FD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RM TRAINING (UK) LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
Functional Skills maths and English Level 2 (if required)
All training is conducted at the employer's site with a face to face skills coach
Employer-led detailed Off The Job training

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative

About this company

Animo Associates was established in 2004 to provide innovative corporate services for clients across the globe. We have over 140 staff offering unrivalled service to add value to your business. Our team includes qualified accountants, corporate secretaries, lawyers, HR and compliance professionals, in our network of strategically located UK and international offices.

https://www.animoassociates.com/about-us/ (opens in new tab)

After this apprenticeship

Progression into full-time role upon completion of apprenticeship for the right candidate.

Ask a question

The contact for this apprenticeship is:

RM TRAINING (UK) LIMITED

Katie

katie@rmtraining.co.uk

01702 782001

The reference code for this apprenticeship is VAC1000282616.

Apply now

Closes in 28 days (Sunday 17 November at 11:59pm)

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Business Administrator Apprenticeship - Office Admin Role

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