Apprentice Information Manager

Summary

A key member of the office-based work winning team you will be responsible for the maintenance of all tenders-related information and documentation, the management of the group-standard common data environment (CDE) in so far it relates to the tenders, the bids’ WIP environment and other Information Management systems where applicable.

Annual wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Information manager (level 4)
Hours: Monday to Friday 8am to 5pm
40 hours a week
Possible start date: Tuesday 26 November
Duration: 2 years
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

People

Work with the project Regional Digital Delivery Manager to ensure systems, processes and procedures are established correctly to ensure effective information management across the project
Ensure the efficient and compliant receipt of tender information from the external sources and the speedy distribution across the work-winning and estimating team
Act as the central point of contact for work winning and estimating team members for chasing/resolution of issues in relation to information management and supporting processes/protocols
Support collaborative working and information exchange across the work winning and estimating team
Monitor and drive compliance with the defined information management protocols
Support tender reporting from across project information management systems
Organize the team members’ access within the CDE and other information management systems, including adding and removing users / setting user access rights etc

Process

Ensure that locations and processes for creating and storing project information are defined and agreed at
project start-up (as per the Information Management Plan (IMP) and Task Information Delivery Plans (TIDP
and Master Information Delivery Plan (MIDP)
Provide clear direction to the work winning and estimating team on the use of the defined information
management systems and tools and drive ongoing adherence – when required upload documents to the CDE
Allocate/control document numbering/naming systems for tender documentation and carry out data checks
on all incoming shared/published documents and initiate and manage required workflows
Generate reports and monitor data analytics to provide feedback to the project team on project performance
throughout the project lifecycle
Ongoing monitoring and governance of the file structure of the CDE and the project shared drive, monitoring
document submission performance progress, coordinating the review process and ensuring deadlines are met
Providing continuous improvement feedback to the Regional Digital Delivery Managers and the central Digital
Information team on both performance of key systems/tools and group standard templates/procedures and
forms.
Understanding of BS EN ISO 19650 Parts 1 & 2 standard for information management and application during
the delivery and handover phase of a built asset

Technology

Assist with mobilization, deployment and CDE set-up in alignment to the Group Standard
Provide clear direction to work-winning and estimating team on the use of the Project CDE (ASITE) and
other project information management systems

Where you’ll work

20 Churchill Place

London

E14 5HJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EAST SURREY COLLEGE

Your training course

Information manager (level 4)

Equal to higher national certificate (HNC)

Course contents

Proficiently apply regulations including data protection, standards, guidelines and quality requirements as they pertain to information process and output

Assist with the operation and maintenance of a Common Data Environment (CDE) and ensure the (CDE) maintains integrity and follows agreed protocols and that data remains secure

Establish processes and accurately analyse, audit, verify and validate data as being accurate, appropriate, attributable, authentic and relevant according to protocols

Evaluate and make recommendations around information work processes, quality improvement and future resource planning for information management requirements

Identify and manage risk, put in place mitigating actions to minimise risk data integrity and security

Draft work plans, strategies, delegate responsibilities and work instructions defining the scope of information management that comply with aims, objectives, planned milestones and organisation procedure

Validate, manage, disseminate and store information throughout all stages of a project or asset

Design and embed consistent data control processes and workflows accounting for status, maturity, version control, revision control, audit history and approval processes

Advise on the implications of security accreditation, ISO27001, PAS 1192 Part 5 and industry specific requirements such as List N (Nuclear) and List X (Defence) and information classification

Establish and consistently implement project and asset systems including specification requirements, definition of processes, configuration and appropriate training plans

Prepare and deliver timely, accurate and clear written and verbal reports

Define and implement solutions to information sharing and storage problems

Evaluate requirements and provide solutions for embedding contractual and regulatory requirements

Define and manage processes for staged and progressive handover of information and structured formats in line with delivery schedules, duly verified to meet quality acceptability requirements

Effectively use a range of solutions and formats for the creation, dissemination, storage, validation and merging of information, ensuring secure access and effective integration

Prepare and deliver effective training on information management to internal and external stakeholders, monitor the effectiveness of this training and reflect on feedback to inform continuous quality improvement within the scope of responsibility

Estimate resources, manpower and associated costs to ensure compliance with baseline and changes to scope for future development and innovation requirements

Apply principles of effective line management in line with organisation practice

Reflect and evaluate own work and its impact on the organisation to plan for improved performance

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

About this company

McLaren group was established in 2001 and operates in construction, property and development in the UK and UAE. We are passionate about creating spaces that inspire and serve customers in the private and public sector. Our core markets include commercial offices, mixed-use buildings, residential, retail, education, distribution and logistics, hotels and leisure.

http://mclarengroup.com (opens in new tab)

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Information Manager
Digital Construction Manager
Digitial Delivery Manager
Information Security Manager

Ask a question

The contact for this apprenticeship is:

MCLAREN CONSTRUCTION LIMITED

Joanna Rose

joanna.rose@mclarengroup.com

03330168309

The reference code for this apprenticeship is VAC1000282196.

Apply now

Closes in 17 days (Tuesday 5 November at 11:59pm)

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