Conveyancing Support Admin Apprentice

Summary

A conveyancing support role involves assisting legal staff with admin and clerical tasks related to property transactions. This may include tasks like preparing draft legal documents, conducting property searches, liaising with stakeholders involved in the transaction, filing to hard copy files correspondence and email prints, and managing records.

Annual wage: £16,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday - 9am to 5pm with a 45-minute lunch break No weekend work.
37 hours a week
Possible start date: Friday 8 November
Duration: 1 year 3 months
Positions available: 2

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The typical responsibilities of a conveyancing support role will include but not be limited to:

Conducting property searches to gather information about the property and its ownership history
Liaising with clients, estate agents, mortgage lenders, and other parties involved in the transaction to obtain necessary information and documentation
Managing records related to the property transaction, ensuring that all documentation, including hard copy filing, is accurate and up to date
Assisting with the completion of the transaction, including arranging for the transfer of funds and the registration of the property ownership
Assisting with the drafting and preparation of simple legal documents, such as contracts and agreements
Dealing with new client enquiries
Opening and closing files
General administrative tasks such as scanning, photocopying etc.
Other ad hoc duties

Where you’ll work

ST. JAMES HOUSE

ST. JAMES SQUARE

CHELTENHAM

GL50 3PR

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HOUSE OF CLIVE (HAIR AND BEAUTY) LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3

Workshops will be held online and are held twice a month. Schedule yet to be agreed with the employer.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Logical
Initiative
Resilient

About this company

BPE Solicitors LLP are a full service law firm based in Cheltenham, offering a wide range of legal services to businesses and individuals. With expertise spanning corporate law, commercial property, employment, intellectual property, and more, BPE supports clients across various sectors such as technology, construction, healthcare, and finance.

https://www.bpe.co.uk/ (opens in new tab)

After this apprenticeship

Successful candidates can transition into a full-time role post-apprenticeship, gaining further knowledge and skills in our industry-specific sector.

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