Purchasing Administration Apprentice

Summary

Assisting the Purchasing team with all administration requirements; this includes data entry, information gathering from database / Suppliers, spreadsheet population, online purchasing, expediting using email / telephone, stock taking.

Annual wage

£12,675 a year

Minimum wage rates (opens in new tab)

Quarterly Bonus

Training course

Business administrator (level 3)

Hours

Monday – Friday 8.30AM – 5PM

37 hours a week

Possible start date

Monday 25 November

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Purchasing

Ensure that the Purchasing Manager is kept informed and up to date of all relevant information regarding purchase order confirmation, inventory control and delivery schedules for consumables.
Ensure the Company name and image is promoted in a positive and professional way and that the Company’s business is always carried out in an ethical manner.
Secondary Duties and Responsibilities
Utilise all available Company equipment and resources in a professional and prudent manner to avoid unnecessary costs and expenses.
Possess a good work ethic, setting a good example to other members of staff and maintaining a pleasant working environment.
Operating in line with the current ISO9001 quality management system, ISO14001 environmental management system and our Health and Safety policy.
Providing effective communication with all internal departments and service providers ensuring the Company receives good service.
Regularly updating Business Central with expected arrival dates and keeping all relevant staff informed of delivery schedules.
Keeping all stock information up to date through stock adjustments and upkeep of Item Cards.
Generation and data entry of stock checks in line with schedule and assisting in ensuring any discrepancies are properly investigated and reported to the Purchasing Manager.
Arranging the collection / return of urgent items via air services.
Obtaining and recording of freight information to enable successful monitoring of Albion Valves carbon emissions.

Where you’ll work

9a Fall Bank Industrial Estate

Dodworth

Barnsley

S75 3LS

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BARNSLEY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Delivery to be completed on site and off the job training either at Barnsley College or your place of work. Student to complete a Business Administrator Level 3 Apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working
Initiative

About this company

Albion Valves (UK) Limited has been in the industrial heating and valve market for over 40 years, with this comes a wealth of knowledge and expertise that allows us to support our network of independent distributors and their customers. Albion’s aim is to supply a readily available, complete, quality valve solution alongside excellent cradle-to-grave support and service.

https://www.albionvalvesuk.com/ (opens in new tab)

Company benefits

pension scheme & private health care

After this apprenticeship

Full time position as Purchasing Administrator.

Ask a question

The contact for this apprenticeship is:

BARNSLEY COLLEGE

Amanda Ogley

a.ogley@barnsley.ac.uk

01226216166

The reference code for this apprenticeship is VAC1000281702.

Apply now

Closes in 4 days (Thursday 24 October at 11:59pm)

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