Procurement Apprentice

Summary

New City College are currently looking for a confident and efficient apprentice to support the Procurement team. The role requires an analytical and customer approach.The role will involve working on the tender management system and work within the appropriate time scales with adherence to the Financial Regulations and Procurement Guidelines.

Annual wage: £20,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Normal working hours of 9.00am to 5.00pm, Monday to Friday. With one hour for lunch.
35 hours a week
Possible start date: Monday 25 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To answer the telephone and deal with queries/requests and take any detailed messages for the team.
Deal with queries in a professional and efficient manner.
To administer shared inboxes and ensure that queries are resolved or forwarded to the relevant team member in a timely way.
Undertake any other tasks as allocated by the Head of Procurement.
Provide verbal guidance to requisitioners and inform them of the existing procedures/guidance available to help them remain compliant with Financial Regulations and legislation.
Prioritise and organise own workload.
To assist with new supplier set ups
Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers
To participate in training sessions to assist in personal and departmental development
To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently.
To provide the level of service and performance to meet the departmental objectives as defined by The Head of Procurement
To answer the telephone and deal with queries/requests and take any detailed messages for the tea
Deal with queries in a professional and efficient manner.
To administer shared inboxes and ensure that queries are resolved or forwarded to the relevant team member in a timely way.
Undertake any other tasks as allocated by the Head of Procurement.
Provide verbal guidance to requisitioners and inform them of the existing procedures/guidance available to help them remain compliant with Financial Regulations and legislation.
Prioritise and organise own workload.
To assist with new supplier set ups
Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers
To participate in training sessions to assist in personal and departmental development
To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently
To provide the level of service and performance to meet the departmental objectives as defined by The Head of Procurement

Where you’ll work

112 Poplar High Street

London

E14 0AF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NEW CITY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator apprenticeship qualification-

Skills, Knowledge and Behaviours
Day release to attend college at Havering (RM11 2LL) or Hackney (N1 5HQ)

Requirements

Essential qualifications

GCSE in:

English Language (grade 4 and above or equivalent)
Maths (grade 4 and above or equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Analytical skills
Team working
Initiative

Other requirements

This role will be expected to work across college campuses.

About this company

New City College is the dynamic group of further education colleges in East London which comprises Tower Hamlets College, Hackney Community College, Epping Forest College Redbridge College, Havering College of Further & Higher Education and Havering Sixth form College. Our 6-college merger places the group at the forefront of further education in the region. With a turnover of £110m, 30,000 students and 2000 staff it is one of the strongest and most influential further education organisations in the country. Our college environment is second to none. We have industry standard facilities and equipment at all campuses, expert staff and partnerships with other high profile organisations which all prepare students for progression to higher education or successful careers. East London is dynamic, innovative and entrepreneurial. As we develop our longer term vision, we will continue to ensure that we invest in our staff and other resources to provide a distinctive offer and excellent, supportive learning environment which meets the needs of students and employers and prepares local people for the changing workforce of the area.

https://www.ncclondon.ac.uk/ (opens in new tab)

Company benefits

Local Government Pension Scheme 26 days annual leave +bank holidays Free on-site gym facilities at some campuses Health Cash Plan Claim back cash on dental, optical and other treatments NCC Discounts on costs such as shopping and eating out

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Possibilty of permanent position upon completion of apprenticeship

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