Business Administration Advanced Level Apprenticeship

Summary

Mott Macdonald are actively recruiting for individuals interested in joining us as Project/Business Administrators working on some of the largest and most exciting projects across the UK. We are keen to attract those with a passion for administration, attention to detail and technical/IT skills to help our projects teams shape the future.

Annual wage

£17,850 a year

Minimum wage rates (opens in new tab)

Mott Macdonald offer a host of employee benefits you can join up to once employed. Additionally we have regular pay reviews and a company profit share in March of each year (subject to availability)

Training course

Business administrator (level 3)

Hours

Monday - Friday 9am until 5pm (working hours may vary) Most employees within Mott Macdonald will usually work 2 days from our offices and 3 days at home (this may vary)

35 hours a week

Possible start date

Monday 8 September

Duration

2 Years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To provide excellent customer service including answering telephone enquiries, answering routine correspondence and e-mails as directed
Arranging and minute-taking of service meetings, recording, updating associated papers and circulation of action points
To contribute to the development of effective Social Infrastructure Services business partnerships, both internal and external, through establishing strong customer relationships and by delivering high quality support services
To support the development and maintenance of administrative processes and systems and undertake all tasks in line with documented procedures
Carry out document preparation including typing, formatting (using agreed house style), assembly and printing checking
To undertake a range of business support functions including dealing with photocopying, accurate data inputting, raising and processing invoices, raising purchase orders, placing orders and processing expenses, maintaining cost centre budget spreadsheets, and collating regular statistical information for reports
Help support project management office functions as specified in project office manuals
To undertake any other administrative tasks required within Social Infrastructure which are commensurate to the grade of the post

Where you’ll work

10 Fleet Place

London

EC4M 7RB

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE APPRENTICE ACADEMY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business administrator level 3

This training will be delivered in partnership with The Appentice Academy through virtual training one day per week.

Completion of this apprenticeship will award you with a nationally recognised qualification as well as the opportunity to progress to higher level qualifications and apply for industry body membership.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4 or C)
Maths (grade 4 or C)

Desirable qualifications

GCSE or equivalent in:

Science (grade 4 or C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Attention to detail
Organisation skills
Problem solving skills
Analytical skills
Logical

Other requirements

Please note this role may require travel outside of the home location. Travel costs, accommodation and food will be provided where needed by the company

About this company

We’re a management, engineering and development consultancy which works on projects across the world. By challenging norms, we like to solve humanity’s most difficult problems. We’re committed to making a positive contribution to the wellbeing of our staff as well as the environment, and communities in which we operate.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

It is expected that upon completion apprentices will have the possibility to progress into full-time employment with the possibility to continue their professional development through futher training/apprenticeships.

Ask a question

The contact for this apprenticeship is:

MOTT MACDONALD LIMITED

Andrew Challis

earlycareers.recruitment@mottmac.com

+442087742173

The reference code for this apprenticeship is VAC1000281501.

Apply now

Closes on Tuesday 31 December

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Please apply directly on our page where you will set up your account, complete our online application form and complete an online assessment test.

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