Apprentice Business Administrator

Summary

The main task of an Administrator is to provide administrative and reception support within the School. As an apprentice administrator you are expected to work as part of the administrative team, using ICT systems as appropriate and you will be supported by the wider team to enable to carry out your duties.

Annual wage: £13,203.45 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Thursday 8.30am - 4.00pm Friday 8.30am - 3.30pm
37 hours a week
Possible start date: Friday 15 November
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As an apprentice, you’ll work in a school and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

The opportunity involves receiving training and support to enable the apprentice to carry out a broad range of activities. As an apprentice, it is not expected that you are fully able to undertake all duties initially. It is expected that you are willing and able to move positively towards undertaking all roles by the end of the apprenticeship, with the help and assistance of the wider team. The role involves general administrative and clerical duties including:

Organisation:

To be the first point of contact for parents and visitors to the school dealing with enquiries by telephone, email and in person
To work as part of a team of support staff in providing administrative support across the school
To assist in arrangements for school trips, events etc.
To arrange hospitality/meetings where appropriate
Administration

To undertake general administrative and clerical duties typified by the following:

Typing and document creation using Microsoft Office
Data entry using Microsoft Office, SIMS.net
Filing
Mail distribution/franking
Photocopying
To provide general clerical support where appropriate to teaching, technical, catering and premises staff
To take, produce and distribute minutes of meeting and committees as necessary
To collect and record appropriate statistics as required
Maintain manual and computerised records/management information systems
Produce lists/information/data as required e.g. student data
Undertake typing and other IT based tasks
Undertake administrative procedures
Maintain and collate student reports

Resources:

Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet)
Maintain stock and supplies, distributing as required
Operate uniform/snack/other ‘shops’ within the school
Provide general advice and guidance to staff, pupils and others
Undertake general financial administration e.g. receiving monies

Responsibilities:

Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Be aware of and support difference and ensure equal opportunities for all
Contribute to the overall ethos/work/aims of the school
Appreciate and support the role of other professionals
Attend and participate in relevant meetings as required
Participate in training and other learning activities and performance development as required
We are looking for someone who would like to gain experience and if you successfully completed the apprenticeship course, then we will be looking at long-term employment

Where you’ll work

Bradway Primary School

Bradway Dr,

Bradway,

Sheffield

S17 4PD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SHEFFIELD CITY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 apprenticeship standard
Functional Skills in English and maths at level 2 if required
Training will include regular attendance for off the job training at our centre which is located at the Career Development Centre,
Cricket Inn Road, Sheffield, S2 1TR

Requirements

Essential qualifications

GCSE in:

English Language (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Initiative
Patience

About this company

Bradway Primary is a warm, welcoming and inclusive school with high expectation for all our school community. It is our belief that schools, working in close partnership with families, have a responsibility to ensure every child fulfils their potential and can go on to achieve their ambitions, whatever they may be. A high-quality education plays a crucial role in this. It is our commitment to make sure that every child who attends Bradway Primary School receives the very best education they can delivered by caring, nurturing and motivated staff who demonstrate and model a true passion for learning. Whilst this education must secure essential skills in reading, writing and maths, it must also go far beyond this, providing the enjoyment and awe and wonder that raises aspirations and nurtures growth across the curriculum. Our school motto that ‘Everyone is good at something’ recognises the importance of a broad and balanced curriculum that provides opportunities for everyone to experience success in a truly inclusive environment. We also recognise the need to support children in developing their place within their communities, learning to understand others’ points of view, discussing challenging topics, disagreeing respectfully and being prepared to change their own minds. Philosophy for Children, a ‘golden thread’ that is embedded throughout our curriculum, supports the pursuit of these aims. Of course, education goes far beyond the classroom which is why children who attend Bradway Primary School experience a host of other activities including after school clubs, visitors and multiple residential trips. Equally, our wonderful outdoor environment and forest school helps to develop play, creativity, resilience, problem solving and life-long memories and friendships. None of our aims though can be achieved alone. They are dependent upon the support of the whole Bradway community.

After this apprenticeship

We are looking for someone who would like to gain experience and if you successfully completed the apprenticeship course, then we will be looking at long-term employment.

Ask a question

The contact for this apprenticeship is:

SHEFFIELD CITY COUNCIL

Tony Robinson

tony.robinson@sheffield.gov.uk

07917067388

The reference code for this apprenticeship is VAC1000281138.

Apply now

Closes in 18 days (Monday 28 October at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents