HR & Recruitment Apprentice

Summary

This is a fantastic opportunity to develop your skills and knowledge within a supportive environment and a growing team. We are looking for an Apprentice to join our busy HR department at Newbury College. As an assistant you will play a vital role by planning and co-ordinating the recruitment of new staff members.

Annual wage

£22,071 a year

Minimum wage rates (opens in new tab)

Salary bracket is £16,591 - £22,071.08 depending on age and experience.

Training course

Business administrator (level 3)

Hours

8.45am-5.15pm Monday-Thursday 8.45am-4.45pm Friday including unpaid one hour lunch break. Times change to 8.30am-5pm and 8.30am-4.30pm during holiday times. 37 hours a week (7.5 hours will be spent training or studying).

37 hours a week

Possible start date

Tuesday 22 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The HR & Recruitment Apprentice will provide support for the recruitment process and HR processes as directed by the Recruitment Lead, to facilitate a smooth recruitment and induction process from first contact with the College to the end of onboarding.

Duties and Responsibilities

1. To follow HR Procedures and Policies to ensure internal compliance is adhered to and processes are efficient and up to date.

2. Support HR Administration activities in a timely manner, using the HR systems, tools and processes to meet Payroll and/or HR Services timelines.

3. Deal effectively with customers and colleagues, solving queries and problems using the relevant procedure/process in a timely manner.

4. To organise and manage recruitment administration of advertising, interviewing, selection and onboarding of new staff.

5. To provide a confidential and customer focussed approach in all matters.

6. Maintain recruitment records to the expected standard, as part of the service delivered and archiving requirements.

7. To accurately maintain the filing and archiving for applications and interview records.

8. Attend College Open Events to promote recruitment opportunities and support staff.

9. Support the Director of HR in the planning and co-ordination of training day activities.

10. Set up and update spreadsheets and databases as required.

11. To ensure accurate records of predicted and actual agency spend.

12. To undertake appropriate staff development and participate in the College's approved Performance Management Process.

13. To observe and implement College policies and procedures, e.g. Health and Safety, Fire Regulations, Safeguarding, etc.

14. To carry out any other duties that are reasonable and within the level of responsibility for the post as determined by the Office Manager and Director of HR.

NB. This job description is current at the issue date. In consultation it is liable to variation to reflect changes in the job.

The role is Monday-Friday but you will be given 20% of your time to spend on training/studying towards the Level 3 Business Administrator apprenticeship.

Where you’ll work

Monks Lane

Newbury

Berkshire

RG14 7TD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NEWBURY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The Level 3 Business Administrator apprenticeship is delivered fully in the workplace. As well as the support you will receive from your colleagues in the HR Team, you will also be supported by a Development Coach who will set you work and monitor your progress throughout the Business Adminstrator apprenticeship. Your Development Coach will also hold regular reviews with you and your Line Manager.

You will be required to take an End Point Asessment at the end of your apprenticeship and your Development Coach will also assist you with preparing for this.

You will be given 20% of your work time to focus on work for your apprenticeship.

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or higher)
Maths (grade 4/C or higher)

Desirable qualifications

A Level in:

ICT or equivalent (grade Pass)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Team working
Data input experience

Other requirements

Our college is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service (DBS) checks along with other relevant employment checks.

About this company

We are proud to be the first-choice vocational education provider for West Berkshire and an exceptional place to work. We take pride in our commitment to our employees, and we are seeking passionate, talented teaching and non-teaching staff to join our thriving team. As an apprentice you’ll work in a supportive environment, get hands-on experience, gaining new skills whilst working alongside experienced staff. Everything we do is about "creating opportunities to transform lives", from the exceptional support we provide to our students to the professional development available to our staff. By offering flexible, part-time, and full-time roles, a range of enticing benefits, and a supportive working environment, we aim to make Newbury College and University Centre Newbury the ideal place to build your career.

https://newbury-college.ac.uk/ (opens in new tab)

Company benefits

Staff Benefits include: • Free onsite parking • 25 days holiday • LGPS • Occupational Sick and Maternity Pay Scheme • On-site gym (£20 a yr) • Friendly and flexible working environment • CPD • Discounted childcare at onsite nursery

After this apprenticeship

Permenant position available on successful completion of the Level 3 Business Administrator apprenticeship.

Ask a question

The contact for this apprenticeship is:

NEWBURY COLLEGE

Apprenticeship Team

business@newbury-college.ac.uk

01635 845229

The reference code for this apprenticeship is VAC1000280856.

Apply now

Closes in 12 days (Monday 21 October)

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