Compliance and Business Administration Apprentice

Summary

The Business Administrative Support Assistant is responsible for overseeing and maintaining compliance with the organisation's Management Systems (MS). This role includes the operation of the administrative systems and their oversight with training to enable development towards implementing and maintaining systems in the long term.

Annual wage

£14,976 a year

Minimum wage rates (opens in new tab)

Wage to be reviewed on performance.

Training course

Business administrator (level 3)

Hours

Monday- Friday 7:00am- 5:00pm

45 hours a week

Possible start date

Monday 10 March

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Duties to include but not limited to:

Support sites in maintaining QMS/EMS and HSMS documentation, including PAS records, regulator required documentation, risk assessments, SSoW and sample, testing and inspection records
Conduct sampling activities to fulfil quality certification requirements
Help complete weekly SHEQ checklists
Help the SHEQ team audits of systems or as per the audit plan, learning from their guidance
Operate key compliance systems with diligence and detail
Oversee requirements management for tests and inspections
Make recommendations and identify errors
Develop an understanding of stock management, purchasing procedures following up on orders
Organise, record and manage appropriate records
Support the sales teams with reports and information
Reporting on the site improvement plan to all senior team leaders (Commercial, SHEQ, Operational)

Where you’ll work

Envar Composting Ongar

Ashlyns Farm

Epping Road

Chipping Ongar

CM16 6RZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HARLOW COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will study Level 3 Business Administrator Apprenticeship Standard.

This will include Personal Learning and Thinking Skills.

The program is based on end point assessment.

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

Requirements

Essential qualifications

GCSE in:

English (grade Grade 3 or higher)
ICT (grade Grade 3 or higher)
Maths (grade Grade 3 or higher)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Enthusiasm/Self Motivate
Reliable
High Standards
Trustworthy
Good Time Management
Resilient and Adaptable
Ability to multitask

Other requirements

We are based in semi rural location with the nearest bus stop a 10 minute walk along a country lane. Some overtime required at discretion

About this company

Envar operates 8 composting sites across the UK and is a leader in the transformation of biological wastes and residues into quality soil improving compost. Part of the larger Heathcote holdings group, a family owned and operated business. We work with our sister companies to provide waste management and recycling services across the UK.

http://www.envar.co.uk (opens in new tab)

After this apprenticeship

Within our business we always encourage internal growth. There is potential to go on to join the Compliance Team and work on further qualifications such as CoTC, NEBOSH or Environmental Courses and even become a Chartered Environmentalist (CEnv). The person may also choose to go into Finance and Accounting, Operations, HR or any other role which becomes available at the right level. We encourage people to choose their own path and always try to facilitate that where possible.

Ask a question

The contact for this apprenticeship is:

HARLOW COLLEGE

Kellie Tighe

ktighe@harlow-college.ac.uk

07377125961

The reference code for this apprenticeship is VAC1000280652.

Apply now

Closes in 20 days (Sunday 26 January at 11:59pm)

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