Apprentice Administrator at Brompton Westbrook Primary School

Summary

Provide a comprehensive support service to the Business Manager in respect of financial administration in line with the Finance Policy, Scheme of Delegation & The Education Funding Agency Handbook. Similarly with the Office Manager with respect to Arbor (MIS), reception duties, Online learning resources administration & general admin duties.

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Please note that this is a term time only role (39 weeks per year including 5 staff development days) so you will receive a pro-rata amount of the advertised annual salary, that will include payment in lieu of 5.6 weeks annual leave.

Training course

Business administrator (level 3)

Hours

Monday to Friday 8am to 4pm, term time only, 39 weeks per year including 5 staff development days.

37 hours a week

Possible start date

Monday 4 November

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Maintain financial accounts, including ordering and payment of invoices, ensuring that the expenditure is appropriately sanctioned
Follow up any queries relating to orders and invoices
Maintain school asset register and list of loaned equipment
Carry out all financial and administrative duties relating to the private use of the school facilities
Maintain financial records for submission to the EFA
Maintain general administrative filing and paper and computer-based records to ensure that information can be extracted easily when required
Provide data or information for reports or returns and for school or outside bodies as requested
Manage Arbor (MIS), data, parent consultations, reports, school dinner set-up, census, parent portal, new school year set up
Manage absence line answer phone
Online learning subscription administration
Website maintenance & Newsletter
Arrange hospitality to visitors.
Contribute to the achievement of and help to maintain the school mission, aims and values
Contribute ideas, opinions, and evaluations to support the preparation of the school improvement plan
Attend staff meetings, development days and team meetings as directed
Undertake any other duties as reasonably assigned by the head teacher

Act in accordance with the race, gender and disability discrimination scheme and equal opportunities.

Where you’ll work

Brompton Westbrook Primary School

Kings Bastion

Gillingham

Kent

ME7 5DQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

PROFILE DEVELOPMENT AND TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
Preparation for End Point assessment
Work-based and tutor-supported online training delivery
Level 2 Functional Skills in English and maths if required
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

Requirements

Essential qualifications

GCSE in:

English and maths (grade A* to C or 9 to 5)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Organisation skills
Word, Excel and PowerPoint
Experience of computing
Computing qualification useful
Willingness to train
Further own CPD
Verbal communication skills
Written communication skills
Deal with enquiries
Deal with correspondence
Liaise with families and staff
Liaise with outside agencies
Be able to show empathy
Able to be assertive
Be friendly as appropriate
Tidy and efficient
Manage own workload
Effective team member
Work under pressure
Work to deadlines
Good telephone skills
Good keyboard skills
Enthusiastic & self-motivated
Flexible
Professional approach
High professional standards
Well presented
Welcoming & friendly manner

Other requirements

Willing to learn new skills and work with a friendly and professional team. Apprentices will be working within a school environment, and therefore will require an enhanced DBS check and references will be requested. All applications must be made through the Find an Apprenticeship service. Do not contact the employer directly as this may result in your application not being considered.

About this company

We are a friendly, welcoming and approachable school. We are proud of our site and resources and we are passionate about outdoor learning and using the local environment in our learning. The school has a set of 'core values' which we celebrate each term: Term 1 - Responsibility. Term 2 – Respect and Recognition. Term 3 - Enthusiasm. Term 4 - Optimism. Term 5 - Co-operation. Term 6 - Trust. This school is committed to safeguarding and promoting the welfare of children, achieving equal opportunities and combating discrimination

https://www.bromptonwestbrook.medway.sch.uk/ (opens in new tab)

After this apprenticeship

Potential permanent employment

Ask a question

The contact for this apprenticeship is:

PROFILE DEVELOPMENT AND TRAINING LIMITED

Ian Pearce

ian.pearce@profiledt.co.uk

The reference code for this apprenticeship is VAC1000280339.

Apply now

Closes in 19 days (Friday 25 October at 11:59pm)

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