Business Admin Apprenticeship

Summary

ThisrolerepresentsafantasticopportunitytoworkandlearnfromaprofessionalanddiversePeopleTeam.ThesuccessfulcandidatewillberequiredtoprovidegeneralHRadministrativeassistance,primarilysupportingtheSeniorHRAdvisorforHatchamCollege,butalsoprovidingadditionalcapacitytotheCentralTrustTeamandTrust-

Annual wage: £24,683 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 9am to 5pm, Monday to Friday.
35 hours a week
Possible start date: Tuesday 12 November
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Toassistincreationofonboardingdocumentsincludingofferlettersandcontractsofemploymentandtoissueallnewstarterpaperwork(includingmanagingpre-employmentchecksandapplyingforreferences)
•
ToassistinthemaintenanceoftheHatchamHRinbox,answeringgeneralqueriesandescalatingasappropriate
•
Tocorrectlymaintainuptodateemployeerecords,ensuringcompleteaccuracyandconfidentiality
•
DatainputtingofnewstartersemploymentdetailsontoARBORandACCESSMISsystems
•
Assistwithgeneraladmindutiessuchasphotocopying,filingandarchivingofdocuments,asrequired
•
Draftingandissuingletterstoemployees;resignationacknowledgement,contractextensions,notificationsofendofcontracts,variationtermsetc
•
Assistinensuringallstaffhavecompletedmandatorysafeguardingtraining
•
ToassisttheSeniorHRAdvisorinupdatingandmaintainingemployeeabsencerecords;sicknessabsence,annualleave,maternityleave

Where you’ll work

Jerningham Road

New cross

London

SE14 5NY

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CITY GATEWAY

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will take place at,

City Gatway E14 2BE

Day release, Every Tuesday

More training information

Business Admin L3

Requirements

Essential qualifications

GCSE in:

English 4 (grade 4)
Maths 4 (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills

Other requirements

you may be required from time to time, to work outside of normal working hours, to cover events such as Recruitment Fairs, Leadership conferences and other Trust events. .

About this company

WeareaTrustofnineschools,allbasedinSouthEastLondon.Whilsteachofourschoolsmaintainsitsindividuality,weshareacommonmission:toensurethateverysinglechildandyoungpersoninourcareissuccessfulatschoolsothattheycanflourishandbesuccessfulintheirlives.Wearecommittedtoensuringthissuccessfrom3toForever,underourmantraof‘onceaHaberdasher,alwaysaHaberdasher’.

After this apprenticeship

full-time opportunity.

Ask a question

The contact for this apprenticeship is:

CITY GATEWAY

Trusha Patel

trusha.patel@citygateway.org.uk

07720683997

The reference code for this apprenticeship is VAC1000280320.

Apply now

Closes in 22 days (Thursday 31 October)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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