Administrator Apprentice

Summary

Prince’s are looking for a hard-working and dedicated Administrator to join our successful, growing team. You will work alongside the Director and learn a myriad of skills. We are a busy and diverse company that deals with a vast range of services. Success is our only option and we are looking for a tenacious individual.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: The working week will consist of five days per week (Monday - Friday) at the hours of 9.30am - 5.30pm, with 30 mins for lunch (unpaid). Full time.
37 hours a week
Possible start date: Friday 18 October
Duration: 1 Year 9 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

In this fast-paced & dynamic role, you will provide vital administrative support to the Director to ensure the efficient flow of documents.

Daily coaching, training and information will be provided as the Apprentice will be working with the Director who has a multitude of successful businesses and accolades that she will share with the Apprentice.

Your day-to-day responsibilities will include varied tasks such as:

Writing meeting minutes
ISO documentation
Expenses
Health & safety audits
Blogs and social media posts
Reports
Research
Certification applications
Risk assessments
Other ad-hoc administrative tasks such as filing

The role will involve processing audited information; therefore, it is imperative all information, spelling and grammar is correct. Attention to detail is a critical part of the role.

Where you’ll work

Toad Hall

Station Road Cold Norton

Chelmsford

Essex

CM3 6HX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ESSEX COUNTY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Daily coaching, training and information will be provided as the Apprentice will be working with the Director who has a multitude of successful businesses and accolades that she will share with the Apprentice

Business Administrator Apprenticeship, to include:

Level 3 Diploma for Business Administrator
Level 2 Knowledge Component
Functional Skills (as required)
PLTS

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Presentation skills
Administrative skills
Team working
Initiative
Listening Skills
Grammar & Language Skills
Trustworthy
Good Timekeeping

Other requirements

Candidates must have at least 5 GCSE’s grade 4-9/C-A* Ability to drive will be necessary for this role. Please check you can reach the location before applying. CM3 6HX You will be expected to be fully committed to learn and shadow the Director.

About this company

Prince's Consultancy Services Limited – a service for Health, Safety, Environment and Quality needs, Risk Assessment, Health & Safety Audits and Policies and Procedures. We predominantly work in the automotive and construction industries and assist companies to pass their brand or relevant industry audits and certifications such as Chas, Constructionline and Safecontractor. Prince’s specialise in providing an all-encompassing service to help to remove the burden from the on-site responsible persons and owners for health and safety and inform them of any changes in legislation and standards. Our objective is to ensure organisations are compliant with all relevant health and safety legislation and audit standards with minimal inconvenience and stress.

https://princesconsultancy.com/ (opens in new tab)

After this apprenticeship

We are looking to engage with someone who can start to grasp the core ideas of the company and grow in knowledge and confidence with a view to fully embrace the opportunities that the apprenticeship provides.

Once the apprenticeship has been completed we would hope to be able to offer the correct candidate a permanent position to continue to grow with the company and reach whatever stage of employment they choose.

Ask a question

The contact for this apprenticeship is:

ESSEX COUNTY COUNCIL

Leon Black

Leon.Black@essex.gov.uk

The reference code for this apprenticeship is VAC1000279841.

Apply now

Closes in 8 days (Monday 14 October at 11:59pm)

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