Apprentice Transport Administrator

WS Transportation BV

Grimsby, DN41 8DY

Closes in 9 days (Tuesday 15 October at 11:59pm)

Posted on 30 September 2024

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Summary

WS Transportation BV are searching for an apprentice to assist with general office administration, route planning and customs clearance. You will be trained and supported, learning about the wider business, with opportunity to work in different departments, with a varied and interesting workload.

Annual wage
£13,312 a year

Minimum wage rates (opens in new tab)

Starting apprenticeship wage of £6.40 per hour.

Training course
Business administrator (level 3)
Hours
Monday to Friday, 08.30 - 17.30, with some flexibility over start/finish time.

40 hours a week

Possible start date

Monday 21 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

WS Transportation BV have a great opportunity for an apprentice to join our team in Immingham. As an Apprentice, you will play a crucial role in supporting our operations by assisting in, planning workloads, providing excellent customer service, and handling general administrative tasks. This apprenticeship offers an exciting opportunity to gain hands on experience, and specialist knowledge of the transport industry.

 Key Responsibilities:

  • Serve as a point of contact for customer enquiries
  • Assist with general administrative tasks such as customs clearance, data entry, filing, and document management
  • Support with planning routes to ensure timely and efficient delivery of goods
  • Ensuring ongoing communication between drivers, customers and depots
  • Prepare and maintain transportation-related records, including driver logs and delivery schedules
  • All other associated duties as required

Requirements:

  • Strong organisational skills with the ability to prioritise tasks and meet deadlines
  • Excellent communication skills, both verbal and written
  • Proficiency in basic computer applications, including Microsoft Office
  • Attention to detail and accuracy in handling administrative tasks
  • Ability to work effectively in a team environment and collaborate with colleagues
  • Willingness to learn and adapt to new challenges in the transportation industry
  • Enthusiasm for pursuing a career in transport logistics and operations

Where you’ll work

Kiln Lane Trading Estate

Stallingborough

Grimsby

DN41 8DY

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TEC PARTNERSHIP

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    All apprenticeship training will take place within the workplace. You will be visited and fully supported by a specialist work based trainer, who will visit once every 3-4 weeks. They will provide training, as well as guidance on how to collect practical evidence. You will also be fully supported by the employer’s team, who will provide wider training and valuable experience in the logistics industry.

    Requirements

    Desirable qualifications

    GCSE in:

    • English (grade 4/C or equivalent)
    • Maths (grade 4/C or equivalent)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Problem solving skills
    • Administrative skills
    • Number skills
    • Analytical skills
    • Logical
    • Team working
    • Creative
    • Initiative
    • Patience
    • Professional attitude
    • Ambitious
    • Excellent telephone manner

    Other requirements

    WS Transportation BV is based on Kiln Lane Trading Estate in Stallingborough. Please check the location and ensure you would be able to travel to work on a daily basis.

    About this company

    WS Transportation BV is a pioneering company leading the way in transportation services for the construction industry. - Founded in April 2014 by William Stobart and his son Edward Stobart, WS Specialist Logistics has quickly established itself as a dynamic force in the sector. Directed by industry experts. - At WS Transportation BV, we pride ourselves on our commitment to innovation, safety, and efficiency. Our dedication to pushing boundaries has led to a step change in these sectors, setting new standards for excellence. From flatbed transport to specialist lifting services, we offer a diverse range of logistics solutions tailored to meet the unique needs of our clients. - Our impressive portfolio includes some of the UK's and Europe's most renowned blue-chip brands, as well as numerous UK SMEs. Joining our team means becoming part of a company that values collaboration and partnership, working closely with clients to deliver outstanding service and tailored transport solutions. - Customer service is at the heart of everything we do. With a dedicated 24/7 customer service department based at our Head Office in Runcorn, our team ensures that both drivers and clients receive the support they need, whenever they need it. Our real-time ETA boards provide clients with peace of mind, allowing them to track their deliveries with ease. - Technology is central to our operations at WS Transportation BV. We've invested in cutting-edge IT systems, including GPS tracking and central planning, to streamline our processes and enhance efficiency. Our commitment to innovation extends to driver training and development, with industry-leading standards of induction and CPC courses ensuring that our team members are equipped with the skills and knowledge they need to excel. - Join us at WS Transportation BV and be part of a company that values its people and fosters a culture of growth and development. With opportunities for advancement and a supportive work environment, we're committed to helping you reach your full potential in your logistics career.

    https://wstransportation.com/ (opens in new tab)

    After this apprenticeship

    WS Transportation BV are offering this position with a view to the role becoming permanent for the right candidate, with opportunity for internal progression. A professional and career driven individual would flourish in this role. We are committed to investing bespoke industry training and with our wealth of industry knowledge, the right candidate will have a career for life.

    Ask a question

    The contact for this apprenticeship is:

    TEC PARTNERSHIP

    Helena Gollings

    myapprenticeship@grimsby.ac.uk

    01472 311222

    The reference code for this apprenticeship is VAC1000279701.

    Apply now

    Closes in 9 days (Tuesday 15 October at 11:59pm)

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