Business Administration Apprenticeship

Summary

This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff. You will be required to assist in any administration function to support the needs of the school mainly within the Careers department.

Annual wage: £13,312 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Likely Monday - Friday, 8.00am - 4.00pm, to be confirmed. (Term time plus 1 week)
37 hours a week
Possible start date: Wednesday 11 December
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Provision of administrative, secretarial and clerical support to the school
Perform receptionist duties as required
Production of good quality, accurate and timely correspondence, reports and other documents
Data entry onto the school’s information system (SIMS) as appropriate
Learn how to use our Career platforms such as Unifrog and Compass plus
Be able to support with paperwork for trips
Ensure all postal requirements are met
To type documents and letters, some of which will be on confidential nature, as required by school staff
Type test sheets, work sheets and reports in support of the curriculum
Set up meetings and take minutes as required
Provide support to any other administration team member as required
To help organise careers fairs and other relevant activities in conjunction with the Careers Leader
Maintain and develop contacts with universities and other FE/HE providers, Education Business Partnership, other local schools
Update Teams Career related pages regularly
To always maintain confidentiality in respect of school related matters and to prevent the disclosure of confidential and sensitive information in line with the principles of Data Protection
Professional practice in terms of personal presentation, attendance and punctuality
To abide by all measures to safeguard young people
Work in line with statutory safeguarding guidance (e.g. Keeping Children Safe in Education, the Prevent duty guidance) and our safeguarding and child protection policies
Work with the designated safeguarding lead to promote the best interests of pupils, including sharing concerns where necessary
Promote the safeguarding of all pupils in the school

Person specification:

You will need to have a 4/C or above in GCSE maths and English, experience using Microsoft systems such as Word and Excel, ability to prioritise, good communication skills, organised and hard-working

Where you’ll work

The Duston School Berrywood Road Duston

Northampton

NN5 6XA

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

STARTING OFF LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Remote training delivery
Onefile
VLE
6 hours of dedicated training time every week

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative

About this company

This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff. You will be required to assist in any administration function to support the needs of the school mainly within the Careers department.

After this apprenticeship

Possible fulltime permanent position upon completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

STARTING OFF LIMITED

Sophie Charalambous

sophie.charalambous@startingoff.co.uk

The reference code for this apprenticeship is VAC1000279458.

Apply now

Closes on Wednesday 27 November

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