Business Administrator Apprentice

Summary

Our school would like to employ a Business Admin Apprentice. The Apprentice will provide a high-quality, professional service in the school reception and within the school administration team. They will complete reception duties efficiently while providing a professional and positive welcome to all visitors, students and staff.

Annual wage: £11,315.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, Shifts to be confirmed
34 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Enter data into the computer system and retrieve information as needed
Manage office supply orders within the allocated budget, subject to supervisor approval
Prepare typed documents, ensuring proper layout and presentation
Perform routine banking tasks, including processing payments, issuing receipts, and recording transactions
Handle documentation such as invoices, orders, timesheets, and claims by checking for accuracy, resolving basic issues, and logging details before forwarding for approval
Respond to routine correspondence using standardised information. E.G. acknowledgements and requests for routine information
Check daily school meal orders and communicate numbers to the kitchen
Collate documents and enter information on our school asset register
Answer phone calls and assist parents at the office hatch
Contact parents regarding payments and children who have not been collected from school
Perform general office duties as assigned by senior staff
Support senior staff and the team with additional tasks as required

Where you’ll work

Fairstead Community Primary and Nursery School,

William Booth Road,

Fairstead, King's Lynn,

Norfolk

PE30 4RR

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

At the end of the Apprenticeship, you will achieve the following:

Level 3 in Business Administration Apprenticeship
Any additional CPD that will occur in the workplace
You will meet with your tutor virtually every 4 to 6 weeks, and you will be expected to record off-the-job training time each week. There is no day release required for this training. It is delivered as a remote qualification
You will achieve Level 2 Functional Skills in maths and English (if required.)

Requirements

Desirable qualifications

GCSE or equivalent in:

English & Maths (grade C/4/ Functional Skills Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Patience

Other requirements

We offer: • An induction package to support successful integration. • A school that has successfully run apprenticeship programmes for the last two years. • A forward-thinking school, that is committed to improvement through evidence-based research. • Friendly and supportive staff. • More opportunities to grow your career with our focused CPD programmes. • Norfolk Rewards – staff discount programme. • Leadership development – working with colleagues to improve outcomes across the learning community. • Part of the Viscount Nelson Education Network (VNET) incorporating a tailored package of bespoke in-school support as well as a wide range of CPD opportunities across Norfolk and beyond. • A focus on supporting good mental health. • SSS Safeguarding suite training package ensuring that training for safeguarding is highly effective.

About this company

Every member of the team at Fairstead is vital to our continued success. We believe in creating a positive and supportive environment for all children, without exception. We understand that an inclusive school removes barriers to learning and participation, and provides an education that is appropriate to children’s needs, promoting high standards and fulfilment of potential. Learning is planned jointly across teaching teams, with close communication and support from our team of teaching assistants. Planning draws upon the strengths, skills and knowledge within the year group teams to ensure lessons are exciting and well matched to the needs of all the children.

https://www.fairsteadprimaryschool.co.uk/ (opens in new tab)

After this apprenticeship

We hope that all successful apprentices will continue to full-time employment within our setting
We have a tailored package of CPD for all those who want to continue to work within the education sector

Ask a question

The contact for this apprenticeship is:

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Sam Daniels

sam.daniels@education-and-skills.com

The reference code for this apprenticeship is VAC1000278373.

Apply now

Closes in 17 days (Sunday 20 October at 11:59pm)

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