Data Team Apprentice

Summary

Do you want to start your career in data? You will be responsible for supporting the MI and Compliance officer in ensuring that income earned by the organisation each month is claimed accurately and contribute to the effective day-to-day operation of the organisation. Our fantastic team will support you all throughout your apprenticeship journey!

Annual wage: £12,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 9am to 5pm
35 hours a week
Possible start date: Monday 16 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

KEY RESPONSIBILITIES:

· Monitoring apprenticeship completion by the planned end date.

· Ensuring that all learners included in funding submissions are in learning and meet ESFA attendance requirements.

· Carrying out internal audits and system compliance checks

· Ensuring that learner participation data (such as length of stay and programme hours) does not raise any funding body audit concerns.

· Ensuring the organisation is fully prepared for external systems and compliance audits.

· Supporting the Data and MI officer by generating data reports covering minimal areas of provision delivery

MAIN DUTIES:

· Keep up to date with ESFA funding guidance, interpreting it correctly, ensuring that all relevant staff have the information they require, and that senior management are aware of systems and documentation that needs to be in place.

· Ensure that individual learner records and all required documentation for learner starts, achievements and completions on all programmes is accurately completed.

· Supporting the processing of learners on all programmes on the PICS management information system.

· Understand and report error queries raised by the ESFA once returns have been submitted.

· Understand PDSAT reports and supporting the notification of senior management of any identified risk indicators.

· Keep track of incentive payments and contributions that are due. Send monthly report to finance so that employers can be paid and invoices in respect of contributions can be raised.

· Provide breakdowns of awarding body invoices ensuring they are allocated to the correct cost centre. Internal quality assurance audits of learner documentation highlighting all areas of concern identified and providing reports to senior managers and other relevant staff.

· Calculate and keep track of Apprentice Off the Job Learning (OTL) hours highlighting variances that are causes for concern.

· Highlight any discrepancies between OneFile and PICS

· Understand PICS and OneFile MI systems.

· Support the Finance and Performance Manager and Deputy CEO in preparing for and facilitating ESFA and other external compliance audits.

· Liaise with centre teams each month, before the ESFA submission, and ensure that all learners listed as on-programme are attending.

· Supporting the MI and Data Officer with archiving for the company and that it is performed correctly, and records maintained accurately.

· Gathering information from employers to populate the sign-up paperwork and sending out for signature confirmation with support from the MI and Data officer.

· To ensure Valid Employer Liability Certificate has been obtained and on file and renewed certificates are secured from employers within one month of expiry date.

· To ensure all live placements and apprenticeship employers have a valid health and safety Risk Assessment.

· Produce and circulate apprenticeship handovers to centre teams and assessors once all documentation has been complete.

· Provide administrative support to MI and Data officer and centre teams when required.

· Prepare and maintain files for apprenticeship learners.

· To support the MI and Data officer in the running of monthly reports.

Where you’ll work

197-205 HIGH STREET

PONDERS END

ENFIELD

EN3 4DZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

FIRST RUNG LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
Functional Skills in English & maths (if needed)
Training at our Ponders End centre

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Problem solving skills
Number skills

About this company

Welcome to First Rung! Here at First Rung we have been supporting young people across North London since 1983, helping them make that first step into a good job with training and prospects. The team is passionate about delivering the very best training and personal support in a dynamic, fun and friendly environment. We offer learners: A caring, genuine and highly professional staff who do everything they can to help young people achieve their objectives including vocational qualifications, jobs, further education and apprenticeships High expectations for all our learners, regardless of their starting point Great employer opportunities in the local area. A safe and nurturing environment First Rung has built its reputation on delivering quality training for young people in an environment where everyone feels safe, valued and respected.

http://www.firstrung.org.uk (opens in new tab)

After this apprenticeship

If the applicant is successful they can go into further training or employment.

Ask a question

The contact for this apprenticeship is:

FIRST RUNG LIMITED

Sabreena Valydon

svalydon@firstrung.org.uk

07495 464797

The reference code for this apprenticeship is VAC1000237635.

Apply now

Closes in 16 days (Thursday 12 December at 11:59pm)

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