Business Administration Apprenticeship

Summary

To support the Cost Control Team, and the business as a whole, by monitoring job performance and recharging of costs to customers in a timely manner and working closely with the UK team to assist with accountancy tasks. Role may evolve to take on overseeing other office accounts or further costing tasks.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday (exact hours to be confirmed).
37 hours 30 minutes a week
Possible start date: Tuesday 18 March
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Responsible for one’s own, co-workers and stakeholder’s Health and Safety
Through the kickback report and system review of the jobs after completion and review, advise the customer
and recharge all applicable additional costs in agreed formats
Assist with cost/invoice processing in relation to the operational supplier base and, along with your team,
ensure all invoices are actioned accurately and within the required timeframe as per related procedures
Review and monitor overspends and templates against completed orders and highlight underperforming
business to manager for review
Support other functions within the Cost Control Team as and when needed. Use this time to gain a greater
understanding of these functions, and the business as a whole. Strive to use this learning as a tool to
progress, bringing benefits to both you personally, and the business
Managing supplier payments, customer debts (credit control), bank reconciliations and general business cash
flow. Liaising with the UK office often and with the local accountancy firms.
Assisting with data entry when needed into sage (accounting software) and working to customer
requirements in order to receive payments – for example, summary invoices, contra accounts, certain invoice
layouts etc.

Where you’ll work

Bulk Tainer Logistics Ltd

22 Ellerbeck Court

Stokesley Industrial Estate

North Yorkshire

TS9 5PT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ITEC NORTH EAST LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard which includes:

Functional skills if required.

Blended on/off the job training and location to be confirmed.

End-Point Assessment (EPA)

Via your ITEC tutor and on-the-job training, you'll get the opportunity to learn:

IT
Record and document production
Decision making
Interpersonal skills
Communication
Quality
Planning and organisation
Project management
Relevant regulation
Policies
External environment factors

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Team working
Initiative

About this company

Bulk Tainer Logistics is a privately owned business established in 2009. We are a provider of bespoke transport services for the shipment of bulk liquid products on a global basis.

After this apprenticeship

Possibility of a full-time position upon completion of the apprenticeship.

Ask a question

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