Business Administration Apprentice - Facilities and Premises Team (Salary £22,932)

IRWIN MITCHELL LLP

South Yorkshire (S3 8DT)

Closes in 6 days (Wednesday 30 April 2025)

Posted on 7 April 2025

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Summary

You will support the Head of Facilities and Premises Management, delivering programmes of work to maintain and improve facilities and office spaces. This includes supporting key internal and external stakeholder relationships, implementing effective planning and communications and ensuring the team are monitoring and reporting on the impact.

Wage

£22,932 a year

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Training course
Business administrator (level 3)
Hours
Monday to Friday from 9:00am to 5:00pm with the potential to work flexibly.

35 hours a week

Start date

Monday 8 September 2025

Duration

1 year 4 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Whilst you will be based in your local office, which is Sheffield, you may be supporting other colleagues based nationally in other locations. This business administration apprentice role is designed to teach valuable administration skills, and give you experience of working in a busy office and in particular becoming knowledgeable in the facilities and premises management arena.

Your main responsibilities within the department will include the following:

  • Support the delivery of high levels of client communication. Providing support wherever possible across the team and clients by dealing with queries and enquiries.
  • Manage and maintain the facilities and premises data spreadsheets.
  • Managing correspondence and relationships across our facilities and premises network.
  • Maintain, write and coordinate relevant materials.
  • Ensuring that facilities and premises policies are regularly reviewed and updated as necessary.
  • Responsible for processing and keeping records of our relevant invoices in line with our governance.
  • Provide support with a variety of projects such as office openings and relocations.
  • Work with the internal communications team to ensure colleagues are updated on facilities and property issues and events.
  • Support the wider Facilities and Premises Management team including Health and Safety with a range of ad hoc duties.
  • Facilities Management Support: Assist in the day-to-day management of all office facilities, ensuring a safe, efficient, and well-maintained working environment.
  • Health and Safety Compliance: Support the implementation and monitoring of health and safety policies and procedures, ensuring compliance with relevant legislation.
  • Supplier Management: Liaise with external contractors and service providers to ensure high-quality service delivery and manage contracts effectively.
  • Office Moves and Space Planning: Assist with office moves, space planning, and the setup of workstations and meeting rooms.
  • Administrative Support: Provide general administrative support to the Facilities & Premises Management team, including handling enquiries, maintaining records, and preparing reports.
  • Point of contact for emergency situations, coordinating responses and ensuring appropriate actions are taken.

Company Benefits:

  • 25 days annual leave, with the opportunity to buy additional leave
  • Two fundraising days in a year to give back to the community (fully paid!)
  • Westfield Health membership, offering discounted leisure and travel and refunds on medical services
  • Access to a variety of training and development resources
  • Offer a huge number of well-being initiatives to encourage positive mental health both in and out of the workplace as well as flexible working options to ensure that you are fully supported to work the way that best suits you. Their social responsibility programme is fundamental to who they are

Where you’ll work

Riverside East
2 Millsands
Sheffield
South Yorkshire
S3 8DT

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

DAMAR LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Apprenticeship Standard (Level 3)

Requirements

Essential qualifications

GCSE in:

  • 5 x GCSE including English and maths (grade 4/C and above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • IT skills
  • Attention to detail
  • Organisation skills
  • Problem solving skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative

Other requirements

***WE RESERVE THE RIGHT TO CLOSE THE ADVERT EARLIER SHOULD WE RECEIVE AN UNPRECEDENTED NUMBER OF APPLICATIONS***

About this company

Irwin Mitchell are legal experts with a difference. As well as offering a full-range of legal services to individuals and businesses, they also support people with their finances, wealth and asset management. Irwin Mitchell focus on what really matters; their clients, colleagues and communities. They work with our clients, and take the time to understand what matters most to them. Irwin Mitchell call it ‘expert hand, human touch’.

https://www.irwinmitchell.com/ (opens in new tab)

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

There are excellent prospects for you when you complete your apprenticeship with Irwin Mitchell. 

Ask a question

The contact for this apprenticeship is:

DAMAR LIMITED

Sabina Adam

Sabina.Adam@damartraining.com

07566 289 979

The reference code for this apprenticeship is VAC1000314345.

Apply now

Closes in 6 days (Wednesday 30 April 2025)

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After signing in, you’ll apply for this apprenticeship on the company's website.