Apprentice Business Administration Assistant

Summary

Caravan Park Electrical Services Ltd are looking to recruit a Business Administration Apprentice to their busy office to work alongside the Small Works Co-ordinator.

Annual wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 8.00am - 5.00pm (1 hour lunch).
40 hours a week
Possible start date: Monday 9 December
Duration: 2 years
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

You would be the central point of contact between the customer and their extensive network. This would involve investigating/ organising the delivery of materials to site alongside labour; both in a timely/ accurate manner. Organisation and time management is key.

The position shall involve the following:

Processing of new jobs within their specified Service Level Agreement
Raising manufacture orders for all materials ready for dispatch
Organisation of labour and raising purchase orders where necessary
Liaising with production and contractors, tracking progress through to their completion
Continuously updating the client on the status of works
Processing of new works for quotation
Raise quotation letters and issue to customers
Upon acceptance, organisation of materials, labour, purchase order, RAMS and worksheets where necessary

Where you’ll work

UNIT 5

VALE ROAD INDUSTRIAL ESTATE

SPILSBY

LINCS

PE23 5HE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EAST LINDSEY INFORMATION TECHNOLOGY CENTRE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Functional Skill maths (if required)
Functional Skill English (if required)

The training will take place at the workplace over the duration of the apprenticeship.

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade 4 / C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Non judgemental
Literacy Skills
Good Personal Presentation
Technical skills

Other requirements

Own transport is essential

About this company

Caravan Park Electrical Services Limited are market leaders in the design, manufacture and installation of electrical distribution systems on holiday, park home and touring parks throughout the United Kingdom.

https://cpes.co.uk/ (opens in new tab)

After this apprenticeship

Potential full-time employment and progression for the right person

Ask a question

The contact for this apprenticeship is:

EAST LINDSEY INFORMATION TECHNOLOGY CENTRE

Jude Ingram

jude.ingram@firstcollegelincs.co.uk

01507 601122

The reference code for this apprenticeship is VAC1000286062.

Apply now

Closes in 2 days (Monday 25 November at 11:59pm)

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