Trainee Purchasing Assistant Apprentice

Summary

To work as part of a small team, responsible for securing the supply of parts, in a timely manner. You will be given every opportunity to develop, a defined career path. The possibility of being sponsored on the CIPS qual will also be a realistic consideration if, the candidate demonstrates the necessary commitment and durability.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 8.30am to 4.30pm Mon-Thurs. 8.30-4pm on Friday 30-minute lunch break.
37 hours a week
Possible start date: Monday 28 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Support the other members of the team by answering e-mail requests from internal customers, relating to customer enquiries/purchase orders/pricing.

Adding vendors to our SAP system.

Expediting of Purchase Orders ensuring that as many as possible are delivered on time in full. This will be undertaken by both telephone and e-mail.

Updating all delivery date information obtained from vendors on to Entec’s SAP system so that all stakeholders have visibility of the latest commitment(s) by our supplier base.

Prepare supplier proforma invoice sheets enabling Accounts department to make payments in a swift manner.

Updating Logistics related details such as customs tariff codes and countries of origin.

Where you’ll work

UNIT C3

COOMBSWOOD WAY

HALESOWEN

B62 8BH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HALESOWEN COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard:

The successful applicant will be allocated with an assessor who will visit them in the workplace once every 6-8 weeks

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Math (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Presentation skills
Administrative skills
Team working

About this company

We are a small privately owned business with over 34 years of experience within the food and beverage industry. Entec International has a select portfolio of blue-chip clients such as PepsiCo (Pepsi Cola and Walkers crisps), Diageo (Guinness Breweries) and Nestle (makers of Kit Kat and other confectionary ) predominantly in Africa, Middle East and Asia regions. We are proud to act as their procurement partner and look after their spare parts and logistics requirements as well as their local stock optimization projects. We offer our employees benefits such as: Flexible working / working from home

After this apprenticeship

Getting a higher level position from Purchasing Assistant to Buyer

Ask a question

The contact for this apprenticeship is:

HALESOWEN COLLEGE

Maadiyah Hamid

mhamid@halesowen.ac.uk

01216027741

The reference code for this apprenticeship is VAC1000279950.

Apply now

Closes in 16 days (Friday 18 October at 11:59pm)

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