Apprenticeships Co-ordinator Apprentice

Summary

This role is essential to ensuring a smooth recruitment and onboarding process for Apprentices working within the Learning & Development Department. You will be maintaining compliance, coordinating training, managing data and facilitating effective communication and stakeholder engagement

Annual wage

£17,000 a year

Minimum wage rates (opens in new tab)

Annual performance related bonus. Employee Wellbeing Solution-Service provided by Workplace Options provides a wealth of support and assistance for both employees and learners in supporting with physical and mental wellbeing.

Training course

Business administrator (level 3)

Hours

Monday - Friday, 9.00am - 5.00pm. No weekends. 1/2 hour Lunch.

37 hours a week

Possible start date

Monday 11 November

Duration

1 Year 3 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Assist with Administration with administrative and coodination tasks within academy
Assist with apprentices recruitment process, including pre-screens, interviews and workshop trials
Coordinate the application process for prospective apprentices.
Undertake administrative duties related to apprentice induction and onboarding, including preparation of relevant documentation, statistical data and effective communication throughout
Attend recruitment fairs either online or face-to-face to promote Finning as an employer/provider for apprenticeships
Liaise with the Apprenticeship Quality Manager to update compliance documentation for academy policies, procedures and strategies
Raise required invoices for the Academy via SAP and SAP Ariba, keeping a record of all invoices raised
Complete administrative tasks for the ESPA funding rule compliance when onboarding new learners
Ensure compliance with all relevant legislation, regulations and quality standards governing apprenticeship provision
Create and enrol apprentices in CAT Uni learning plans and Workday courses at the start of each academic year
Book hotel requirements for apprentice training sessions
Organise apprentice training courses on Workday and send joining instruction emails
Organise end-point assessments with EPAO, apprentices and branches
Carry out monthly PDSAT reports to analyse ILR data
Ensure accurate apprentice records are created and maintained on various systems including Eportfolio System, Digital Apprenticeship Service, ACE360, Do-it Profiler, BKSB and Smartsheet
Conduct statistical data analysis for the academy to provide accurate reports on multiple data channels
Submit monthly ESFA funding returns, ensuring accuracy and updating as needed

Where you’ll work

Watling Street

Cannock

WS11 1SL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

STAFF SELECT LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration Level 3
Functional Skill maths & English if required
No day release- in-house training
You will be allocated a min 6 hours per week to complete any off- the-job-training

More training information

Must have a passion for learning and development.

Requirements

Essential qualifications

GCSE in:

English (grade GCSE - grade 4 or above)
Maths (grade GCSE - grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Building Relationships

Other requirements

Additional benefits: Cycle to Work- Cycle to work is a government incentive which offers the most cost-effective method to receive a new bike/and or equipment. Employees can save up to approximately 42% on the costs of a new bike. Finning MyRewards- Finning MyRewards houses our recognition programme and our discount platform. Employee Share Purchase Plan- The ESPP provides an opportunity for Finning employees to buy Finning Shares from pre-tax salary. Employees can contribute between (min £10, Max £150) out of pre-tax salary to purchase shares in Finning. Health Cash Plan- (Paycare)- Paycare is a health cash plan, where employees claim back money spent on everyday healthcare, up to an annual limit. Employees can claim back towards a range of listed health benefits such as, optical, dental, physiotherapy, hospital stay, health screening etc. Life Assurance- Lump sum payable on employee's death in service = 4x Base Salary. Finning Master Trust Pension- As a member of the Finning Master Trust Pension, employee's pay contributions to build up their pension pot which can be taken as a regular income, drawdown or a lump sum on retirement. Employees choose how much they want to contribute to their pension each month (min 4%, max 7%) via salary sacrifice. Finning matches this benefit PLUS 1% (min 5%, max 7% of pensionable pay).

About this company

Finning is the world's largest Caterpillar dealership. We sell, finance and service Caterpillar and complementary product lines throughout western Canada, South America, UK and Ireland. We support you in your chosen career with training and educational assistance and by encouraging you to continuously improve in everything you do. So if you are driven to go all out, go for it! One of the best things about working here is that you can keep learning and growing, moving into new roles within the business as your interests change. You'll never get bored when you work at Finning.

https://www.finning.com/en_GB.html (opens in new tab)

After this apprenticeship

Sales/Customer Service based roles.

Ask a question

The contact for this apprenticeship is:

STAFF SELECT LTD

Carolyn Marson

Carolyn.marson@novatraining.co.uk

07534486764

The reference code for this apprenticeship is VAC1000279208.

Apply now

Closes in 16 days (Tuesday 15 October at 11:59pm)

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