Level 3 Business Administrator Apprenticeship - Woodlane High School – Find an apprenticeship

Summary

Woodlane High School is a successful purpose built community special school for pupils aged 11-16 years. We have an Ofsted rating of 'outstanding'. We are looking for someone to provide excellent front of house support as well as confidential administrative support to the Headteacher and Senior Leadership Team.

Annual wage: £9,984 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday. Tuesday, Thursday, Friday 7.30am to 3.30pm
30 hours a week
Possible start date: Tuesday 1 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

General administration, support with data
Financial administration - in compliance with the school’s finance policy

General Administration:

Manage reception including answering telephone and taking accurate messages
Call Parents/carers of absent children
Send letters to parents who have failed to provide a reason for absence each week
Computerise all current and archive records
Ensure archive is up to date and in order
Compose and send emails and letters as required
Collect and collate information for website and update on a weekly basis
Monitor sign in system and populate monthly reports for School Business Manager
Undertake any duties as the Senior Leadership Team may require

Data:

Print student reports for staff, Governors and/or parents/carers
Maintain pupil SIMS database, amend/update records on the system and print reports
Record pupils’ lateness and absences in SIMS and print a daily register
Generate the official register report monthly
Manage confidential information, complying with the school’s data protection procedures and legal requirements at all times
Collate assessment data for pupil files
Complete all necessary administration for Annual Reviews/ Educational Health Care Plans including scheduling of appointments, invitations to relevant agencies and completing EHCP documentation

Financial Administration - in compliance with School’s Finance Policy:

Monitor and manage stock within an agreed budget
Raise purchase orders in FMS
Work with the Business Manager to monitor spend
Place orders as necessary
Maintain, update and amend the inventory of electrical goods
Update the disposals log and keep accurate records of data disposal certificates etc
Create school meals reports and inform the kitchen of daily meal numbers
Collect and keep accurate records of dinner money
Update student meal payments in dinner money module
Collect and keep accurate records of contributions for school trips
Collect and keep accurate records of payments for uniform, water bottles student planners, locker keys etc.
Collect and keep accurate records of contributions for charity events
This list is not exhaustive and, at times, you will be expected to carry out reasonable requests made by the senior leadership team

Where you’ll work

Du Cane Road

London

W12 0TN

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard
qualification
Delivery method and location of training to be confirmed

Requirements

Essential qualifications

GCSE in:

English (grade 4 - 9 or equivalent)
Maths (grade 4 - 9 or equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

Pre-employment checks Please be aware that upon a successful offer of employment the company completes digitalised right-to-work checks and DBS applications via an external provider. The company also completes an internal online social media search, in line with Keeping Children Safe in Education guidance.

About this company

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of race, disability, age, religion or belief, sexual orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

http://www.inspire-ata.co.uk (opens in new tab)

After this apprenticeship

An apprenticeship allows you to earn a wage, gain valuable work experience and industry specific competence
Potential for full time employment on successful completion of the apprenticeship
Transferable skills that are invaluable in the wider world of work

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