Business Administration Apprentice

Summary

We are looking for an apprentice to join our Commercial Team in Thame who are part of our Property Services Pillar. You will be a vital member of a busy team who help to budget and keep track of all costs involved in construction projects. During this apprenticeship, you will complete the Level 3 Business Administration programme.

Annual wage

Competitive

Minimum wage rates (opens in new tab)

Our salaries are reviewed annually.

Training course

Business administrator (level 3)

Hours

Monday - Friday, 08:00 - 17:00

42 hours a week

Possible start date

Monday 25 November

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As a vital member of the team, you will be responsible for:

Answering queries from clients accurately and on time
Liaising with Credit Control to assist with the timely management of cash receipts
Assisting the team with the preparation of subcontract and supplier orders
Assisting in the timely preparation of client applications for payment, checking and processing invoices, payment certificates and pay-less notices
Assisting the team to prepare monthly statutory reports
Managing project databases to ensure that documents, reports and the like are recorded in the correct database locations
Preparing for and attending regular departmental meetings
Assisting the team with general office duties and daily commercial tasks

Where you’ll work

8 Lupton Road

Thame

OX9 3SE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SMART TRAINING AND RECRUITMENT LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will be enrolled onto the Business Administration Level 3 qualification with one of our training partners
You will be fully supported through a variety of methods such as remotely taught sessions, learning materials, and one-to-one support from your tutor or coach
They will also meet regularly with you and your line manager to ensure you are progressing through your programme

Requirements

Essential qualifications

GCSE in:

5 GCSEs including English and Maths (grade 4-9/C-A*)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Analytical skills
Team working
Initiative
Excel

About this company

United Living is a leading infrastructure, construction, and property services company in the UK. We help our customers and the communities they serve benefit from resilient infrastructure, affordable homes, and improved living spaces that are fit for the future. We employ over 1400 people and work with a broad range of public and private sector clients.

https://unitedliving.co.uk/ (opens in new tab)

Company benefits

Career Development Cycle to work scheme Discounts Employee Networks Health and Wellbeing Support Health Cash Plan Holidays Payroll Giving Pension Personal Support Network Reward and Award Schemes Volunteering days

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Upon successful completion of this apprenticeship, there are lots of opporutnities to develop further if you choose to, such as progressing onto our Quantity Surveying apprenticeship pathway

Ask a question

The contact for this apprenticeship is:

United Living Group

Rebecca Harrison

apprenticeships@unitedliving.co.uk

The reference code for this apprenticeship is VAC1000276050.

Apply now

Closes in 29 days (Monday 28 October)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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