Early Years Administration Apprentice

Summary

We are seeking to recruit an enthusiastic and motivated Apprentice to provide effective and efficient support to the Early Years team. To provide administrative support and assist in disseminating information about Early Education Funding, SEND (Special Educational Needs & Disabilities) and the Family Information Service (FIS).

Wage

£14,526.20 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Wages paid monthly.

Training course

Business administrator (level 3)

Hours

Work pattern to be confirmed.

37 hours a week

Start date

Thursday 1 May 2025

Duration

1 year 3 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Answering the telephone and responding to emails regarding early education funding information and payments
Ordering stationery
Production of purchase orders for training, services and goods.
Paying invoices and early education funding and SEN Inclusion payments to all providers
Support at marketing events

Where you’ll work

The Orchard Centre
Courtway Road
Hull
HU6 9TA

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

KINGSTON UPON HULL CITY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard.

More training information

An apprenticeship includes regular training with a college or other training organisation.

At least 20% of your working hours will be spent training or studying.

Requirements

Desirable qualifications

GCSE in:

Maths & English (grade Grade A - C / 7 - 4)

Other in:

Business Administration (grade Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Team working
Initiative
Non judgemental
Patience

Other requirements

Applicant must attend HTAE initial assessment and interview process in order to be considered for shortlisting by the company, invites to these sessions will be sent via the email you have used to apply.

About this company

The Early Years Team supports nursery and early education provision across the city of Hull; in the private, voluntary and maintained sectors. The team consists of Specialist staff in early years development, education, quality, curriculum support and special education needs. We pay providers of early education their early education funding and other related early years funding. We deliver a termly training package as well as undertake home visits to families with children with SEND. The LA has a duty to ensure that there are sufficient nursery places in the city and the Family Information Services provides information to parents and professionals regarding access and availability. There is a Childminding Network for Ofsted registered childminders and support to prospective new Childminders.

http://www.hullcc.gov.uk (opens in new tab)

After this apprenticeship

The successful candidate may have the opportunity of full-time employment upon completion of the advanced apprenticeship if available.

The Early Years Administrative Support Team consists of a Grade 11 Funding/Workforce Manager, Grade 8 Family Information Services Officer, Grade 7 FIS Support Officer, Grade 7 Funding Officer, Grade 5 SEN Admin Support Officer and 2 x Grade 4 Administrative Support Officers.

90% of the above postholders have progressed from lower grades via promotion.

Ask a question

The contact for this apprenticeship is:

KINGSTON UPON HULL CITY COUNCIL

Employer Engagement Team

business.engagement@hullcc.gov.uk

01482614157

The reference code for this apprenticeship is VAC1000313503.

Apply now

Closes in 15 days (Sunday 20 April 2025 at 11:59pm)

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