Business Administration Apprentice

Summary

Business Administration, Level 3 assistant required to assist with duties such as inputting holidays and monitoring attendance, aligning shop floor hours to progress, plus more. Fortnightly attendance at Riverside College, Widnes.

Wage

£15,311.40 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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This role includes 25 days annual leave plus Bank Holidays

Training course

Business administrator (level 3)

Hours

Monday - Thursday 08:00 - 17:00 with a 30-min lunch break Friday 08:00 - 14:30 with a 30-min lunch break

39 hours a week

Start date

Sunday 1 June 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

This apprenticeship will comprise of assisting our Business Administrator with the following tasks (please note responsibilities will include these but are not limited to them):

Holidays inputting and monitoring attendance
Aligning shop floor hours to progress
Provide admin/Purchasing Support when required
Monitoring of all employee training records, this will require communication with group HR
Health and Safety assistance for GM and Operation Manager
Raising business paperwork
Organising refreshments for company meetings and customer visits
Booking travel needs from hotels to flights
International business documentation
Order placing for business/facility consumables
Facilities: Service/Maintenance contract monitoring

The role will entail elements of:

Raising Sales orders on to Progress software
Raising Enquiries for outgoing quotes
Ordering of required hire equipment
Maintaining company equipment schedules for maintenance and servicing
Organising of all company transport requirements
Invoice and expenses reconciliation
Providing general support to our SMT

Where you’ll work

Tracoinsa System UK Ltd Innovation Centre
Unit 5 Foundry Lane
Widnes
WA8 8WL

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

RIVERSIDE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration, Level 3
Fortnightly attendance at Riverside College, Widnes

More training information

As an employer we believe in training our team, so the apprentice will receive all required training to ensure a safe working mindset and workplace.

Internal training will be given on internal processes and Progress software.

Requirements

Essential qualifications

GCSE in:

4 GCSE's including English and Maths (grade Grade A*-C (9-4))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

IT skills
Administrative skills
Microsoft package knowledge
Proactive approach
Keen to learn
Good time keeping

Other requirements

We reserve the right to close this opportunity after 1 week if we have received enough applications, and therefore recommend you make an application as soon as possible, rather than waiting until the planned closing date as we cannot guarantee the vacancy will remain open for the whole time planned.

About this company

Tracoinsa System Design, Develop & Deliver highly effective and efficient material handling solutions across a wide range of industries. With highly experienced and dedicated engineering teams, lean manufacturing facilities and a dedicated after sales support unit, all committed to delivering excellence. Quality approval to ISO9001, 14001 & 45001 ensure that TS delivers highly effective, efficient and sustainable material handling solutions. We are an established and highly respected engineering supplier to the automotive, aerospace, medical, energy, FMCG and OEM sectors since 1972. Our philosophy is to provide the latest Material Handling Technologies within our products and services. Tracoinsa’s engineering expertise includes: • Automated handling systems • Bespoke automated machinery • Simultaneous engineering • Conveyors and Handling Equipment • Mechanical and Electrical design • 3D virtual and discrete simulation • Project Management • In-house Manufacturing • Assembly and inspection • Try out and commissioning Our talented and experienced team are committed to creating strong and lasting relationships with our customers by fully understanding their needs, maintaining a close working relationship and carefully managing large and small projects alike. Tracoinsa System is a UK head quartered materials handling technology company that undertakes projects locally, nationally and globally. We have partners across Europe and the rest of the world so that we can offer global support and numerous engineering services. We offer you innovative solutions that increase the performance of your facility through effective, efficient, robustly engineered, state of the art material handling systems. With a comprehensive product range, Tracoinsa Systems are a dynamic, technologically advanced company delivering innovative global turnkey material handling solutions.

After this apprenticeship

Once the apprenticeship has been completed there is the opportunity for them to be become a full-time staff member of the TS team. From that point they will be able to progress to become a full Business Administrator and beyond.

Ask a question

The contact for this apprenticeship is:

RIVERSIDE COLLEGE

Joanna Smith

joanna.smith@riversidecollege.ac.uk

0151 257 2800

The reference code for this apprenticeship is VAC1000313174.

Apply now

Closes in 16 days (Monday 21 April 2025 at 11:59pm)

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