Administration Apprentice

Summary

We are looking for an enthusiastic and Apprentice Administrator to join Vuba, You will get the opportunity to work within all of our departments (Logistics, Sales, HR, Marketing, Procurement and Finance) to gain an understanding of how each department works

Wage: £13,312 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday Shifts to be discussed at Interview
40 hours a week
Possible start date: Monday 31 March
Duration: 1 year 4 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As an Apprentice Administrator at Vuba, you will:

· Sales Duties - Supporting Account Managers with day-to-day management of customer accounts. This can include: producing quotes, processing orders, tracking deliveries.

· Procurement duties - Purchase and keep on top of office supplies, create reports of suppliers, based on quality, timeliness and price, purchasing of raw materials, finished goods, packaging and other materials

· HR duties - Organise appraisals and reviews, conduct inductions for new staff

· Logistics duties - Plan freight to ensure a smooth delivery of customers products

· Marketing - Working with the marketing manager and external teams to produce high quality content and writing compelling copy for use in marketing on our websites and social media.

· Finance Duties – Raising PO numbers, producing finance reports, updating expense spreadsheet. Record summaries of transactions relating to company credit cards per monthly statements

Where you’ll work

UNIT B3-4

ANNIE REED ROAD

BEVERLEY

HU17 0LF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TEC PARTNERSHIP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be in the work place. Training schedule has yet to be agreed. At least 20% of your working hours will be spent training or studying. Details will be made available at a later date.

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Team working
Initiative

Other requirements

You Need: Excellent attitude to work Can do attitude Excellent attention to detail and strong organisational skills Strong communication skills, both verbal and written Ability to prioritise tasks in a fast-paced environment Also consider your travel arrangements and being able to commute in time with Business Hours

About this company

Vuba provide an extensive range of exclusive aggregate blends, offering a variety of colours to suit every preference. Vuba is more than a flooring company; it embodies innovation, resilience, and unwavering dedication to quality craftsmanship. We are a multi-award-winning brand know for our commitment to quality, we're recognised as the number one in our industry. Trusted world wide in over 70 countries.

https://www.vubasurfaces.com/ (opens in new tab)

Company benefits

-Company Bonus and Incentive Schemes. -24 Days Holiday Plus Bank Holidays -Regular Training and Development Opportunities -Career Growth and Progression Opportunities -On Site Parking -3PM Finish on Fridays -Employee discount

After this apprenticeship

Continuous Career progression in the work place offered and discussed within the role.

Ask a question

The contact for this apprenticeship is:

TEC PARTNERSHIP

Jade Bishop

bishopj@eastridingcollege.ac.uk

01482 390781

The reference code for this apprenticeship is VAC1000299452.

Apply now

Closes in 23 days (Sunday 23 February at 11:59pm)

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