Business Administration Apprentice

Summary

We currently have an exciting opportunity for an administration apprentice to join a rapidly expanding business in Basildon, Essex. You will utilised in all departments and will assist all teams where required.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Thursday, 9am - 5:30pm Friday - 9am - 5:00pm
37 hours a week
Possible start date: Sunday 16 February
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Prepare issue and uploading of quotations from the sales/admin queue on CRM and uploading quotations on Guardian CARE
Processing purchase orders and uploading to CRM
Uploading to and maintaining various spreadsheets
Answering telephone and directing calls
Liaising with clients via telephone and via email
Assist admin from all departments

Where you’ll work

Guardian Water Treatment Ltd Suite 13

Ground Floor, Phoenix House

Christopher Martin Road

Basildon

SS14 3EZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THELIGHTBULB LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will achieve the Level 3 Business Administrator Apprenticeship.
You will need to attend workshops via Teams.
You will have a mentor who will work with you on a one to one basis.
In-house training will be given to support specifics of the role.

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Presentation skills
Administrative skills
Logical
Team working
Creative
Initiative

Other requirements

Ability to drive would be beneficial as not close to a train station. Bus routes are available however. The role will be 100% office based.

About this company

Guardian Water Treatment is a leading provider of air and water hygiene services across a range of sectors, working with facilities managers and building engineers in both domestic and commercial buildings. We provide ‘whole life’ support for a building, from consulting and construction, to monitoring, on-going cleaning, servicing and maintenance.

https://www.gwtltd.com (opens in new tab)

After this apprenticeship

There will be ongoing opportunities for progression for the right
candidate upon completion of their apprenticeship.

Ask a question

The contact for this apprenticeship is:

THELIGHTBULB LTD

Andrea Gregory

Andrea@thelightbulb.net

07764 969337

The reference code for this apprenticeship is VAC1000293734.

Apply now

Closes on Saturday 15 February

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