Business Administration Apprenticeship

Summary

We are looking for a committed person to join us as a Financial Business Administration Apprentice. This is a great opportunity for an individual who is looking for the next growth step in their career to gain a level 3 qualification alongside experience of working in a busy office.

Annual wage: £15,367 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, hours to be discussed on interview (Term Time only, 42 weeks a year)
37 hours 30 minutes a week
Possible start date: Monday 6 January
Duration: 1 year 4 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Review and process supplier invoices
Deal with queries from Academy colleagues, parents and students in person and via telephone/email
Raise & send purchase orders to suppliers
Collect money from students/parents in cash or via the online payment system
Prepare banking of cash and cheques
Enter income onto the accounts program
To ensure income from non-student/carer sources is invoiced and received within the terms of academy business, including credit control activities (E.g. EFA, LA, NOA, NEACO, CNSA etc.)
To assist the Finance Officer in the costing, management and completion of all School Trip-related projects
Provide regular sales/income reports to trip leaders & other appropriate colleagues
Book CPD courses ensuring appropriate authorisation has been obtained and make any travel arrangements
Make purchases using the academy credit card ensuring VAT invoices are received
To assist the Finance Officer with Invoicing for music tuition
Chase overdue customer invoices using the bad debt policy
Ensure finance paperwork is promptly and correctly filed
Assist the Finance & HR Manager with end of month procedures by ensuring deadlines are met
Maintain adequate records for audit and compliance requirements
Undertake a level 3 Business Administration apprenticeship
All work performed/duties undertaken must be carried out in accordance with relevant policies and procedures
Post holders will be expected to be flexible in their duties and carry out any other duties commensurate with the grade and falling within the general scope of the job, as requested by management
Post holders must at all times carry out their responsibilities with due regard to the Academy’s policy, organisation and arrangements for Health and Safety at Work

Where you’ll work

City of Norwich School

Eaton Road

Norwich

NR4 6PP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Work towards your Level 3 Business Administration Qualification (All learning is delivered online/remote)
Training Provider: LMP Education (Rated 1st best UK training provider)

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or above or equivalent)
Maths (grade 4/C or above or equivalent)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

IT skills
Organisation skills
Number skills

About this company

CNS is a vibrant, forward thinking Academy, rated ‘Good’ by OFSTED with a vision to be a centre of pride for the local community. At the very heart of our ethos is being a truly comprehensive school that supports the care and development of the whole individual, in a happy and diverse community that instils pride in all its members. We aim to enable every student to maximise their potential and prepare them for their future through the provision of high-quality education. We do this through investing in our staff, and we place great emphasis on staff wellbeing and career development, with high quality training and excellent progression opportunities. Our new colleague will also benefit from being part of Ormiston Academies Trust, one of the oldest and largest school trusts in the country. OAT’s vision is for all young people to have access to the highest academic, social and practical skills required to achieve their full potential. OAT support all staff so that they can enhance and develop their professional skills whatever their role within the trust.

https://cns-school.org/ (opens in new tab)

After this apprenticeship

Full-time role to be considered upon completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Owen MacKinnon

owen.mackinnon@lmpeducation.org

The reference code for this apprenticeship is VAC1000291900.

Apply now

Closes in 11 days (Thursday 2 January at 11:59pm)

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