Apprentice Business Administrator

Summary

St Marks School are looking for an Apprentice Business Administrator to join their team. This is an exciting opportunity for those interested in a career in the education sector. Candidates will learn all aspects of business administration in a small, family orientated village school whilst gaining an Advanced Apprenticeship qualification.

Annual wage: £11,648 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: o (08:30 – 16:00) Monday to Friday – ½ hour unpaid lunch.
35 hours a week
Possible start date: Monday 9 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

St Marks CofE Primary School are looking for an Apprentice Business Administrator to train for a career in the education sector.

As an apprentice, you will study towards an NVQ Level 3 qualification, covering skills and academic learning, while earning a wage and gaining valuable work experience.

Based at the school, you will be working alongside a mentor to support efficient processes and various administrative duties, whilst also engaging with children, parents and colleagues, with a focus on adding value.

The role of business administrator is to contribute to the efficiency of the School, and some of the main duties and responsibilities include:

Managing school correspondence, including phone calls, emails and letters
Organising meetings, scheduling appointments, diary management
Performing data entry, including updating records and databases for employees, pupils, financial and compliance information
Managing inventory of office supplies, goods and services. Raise purchase orders, receipt invoices, and control expenditure to budget
Support functional areas, working across teams, providing school admin support

The business administrator is expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, and effective decision-making.

Once you have applied for this vacancy AEA will contact you to organise an interview, if your application meets the required criteria. We will contact you using the details you provide us with in your application and would ask if you would regularly check and reply asap so that you do not miss this opportunity.

Where you’ll work

Oxenholme Lane

Natland

Kendal

LA9 7QH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The apprenticeship programme consists of online teaching, coaching and workplace development. The programme includes virtual classroom sessions, alongside development workshops, professional mentoring, and regular progress reviews.

You will undertake the Level 3 Business Administrator programme, this consists of –

Use of multiple IT packages and systems relevant to the organisation in order to write letters or emails, perform financial processes, record and analyse data.
Produces accurate records and documents including emails, letters, files, payments, reports, database management.
Maintains records and files, in compliance with the organisation's internal policies and procedures.
Builds and maintains positive relationships within their own team and across the organisation.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work.
Takes responsibility for initiating and completing tasks, manages priorities and time to successfully meet deadlines.
Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics e.g., travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report.

As part of the programme, you will undertake a business project based on your apprenticeship, which will ensure you can apply your skills in a setting which can add value to your learning, your role, and your employer.

Successful completion of the end-point assessment (EPA) will lead to final certification of the apprenticeship.

Requirements

Essential qualifications

GCSE in:

5 Subjects including English, Maths & a science (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

Apprentice Employment Agency is acting as a Flexi-Job Apprenticeship Agency & will engage you for the duration of the apprenticeship, and pay your salary. You should be aware that the company/business named in this vacancy is a host employer and you will not be employed by them. Your application may be shared with training providers and employers.

About this company

St Mark’s CofE Primary School is a small, family orientated village school in Kendal. We work in partnership with parents to develop a school where no one fails but rather, where every child leaves us having identified a talent, a skill, an intelligence through which they can become whatever they want to be. We have a strong tradition of celebrating achievement and encouraging children’s self-esteem and we have excellent teachers, teaching assistants and office staff who all work closely together. Our Governing Body plays an active role in the development and success of the school and we have a thriving Parent Teacher Association (PTA) whose members work extremely hard to raise money and to provide a whole range of social events for parents and children.

https://www.stmarksschoolnatland.co.uk/ (opens in new tab)

After this apprenticeship

St Mark’s is committed to developing and promoting apprentices within their school, providing great career opportunities for trainees to become valued members of the team.

At the end of the programme, you will be fully trained to become a Business Administrator in Schools with real prospects of a permanent role with St Mark’s.

Ask a question

The contact for this apprenticeship is:

St Marks CofE Primary School

Georgia Marlow

georgia.marlow@apprentice-employment.co.uk

The reference code for this apprenticeship is VAC1000287924.

Apply now

Closes in 15 days (Wednesday 4 December at 11:59pm)

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