Operations Administrator Apprentice
INFOBOND LTD
Norfolk, NR31 7BB
Closes in 22 days (Friday 6 December at 11:59pm)
Posted on 11 November 2024
Contents
Summary
Infobond are globally renown within the Energy Sector for Technical & Turnkey Manpower Solutions. The Operations Administrator is a role within the Operations Team, reporting to the Head of Operations. You will assist with the day-to-day duties, under the guidance of the existing team.
- Annual wage
- £13,312 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday 8am to 5pm
40 hours a week
- Possible start date
-
Monday 20 January
- Duration
-
2 years
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
- Assist with travel bookings/training courses and other items required during the mobilisation process
- Mobilisation of personnel to job sites
- Manage personnel timesheets, expenses, and invoices in preparation for the accounts department - this includes logistic tracking of personnel, travel, and equipment
- Create and post job descriptions for job sites and social media
- Register candidates using the internal Resource Management System
- Monitor and update the internal Resource Management System, including the update of CV’s
- Record notes during client meetings or calls and distribute internally to the team
- Answering incoming calls to the office
- Assist in managing various mail inboxes
- Assist with any administration duties as required by the Head of Operations
- Other duties as assigned by the Head of Operations
- Comply with company policies and procedures
Where you’ll work
Unit 3, Wellington Park
Excalibur Road
Gorleston
Norfolk
NR31 7BB
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
EAST COAST COLLEGE
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Business Administrator Level 3.
Requirements
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Problem solving skills
- Administrative skills
- Number skills
- Logical
- Team working
- Creative
- Initiative
About this company
Infobond are globally renown within the Energy Sector for Technical & Turnkey Manpower Solutions. Our headquarters are based in the UK, with Infobond BV located in the Netherlands. We are a fast-paced dynamic business, so you must have the ability to work effectively, be reactive, highly driven, self-motivated, focused, professional, able to work under pressure off your own initiative.
http://www.infobond.co.uk (opens in new tab)
Company benefits
Private Healthcare after probation Gym Membership after probation Birthday off if on weekday
After this apprenticeship
The administration role may be a gateway to further career opportunities, such as management or senior support roles.
Ask a question
The contact for this apprenticeship is:
INFOBOND LTD
Stevie Calver
stevie.calver@infobond.co.uk
The reference code for this apprenticeship is VAC1000283299.
Apply now
Closes in 22 days (Friday 6 December at 11:59pm)
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