Business Administration Level 3 Apprentice

Summary

An fantastic opportunity to join Lobley Hill Primary school where everyone is encouraged to ‘Be the Best They Can Be.’ You will work in a school that has amazing facilities, excellent support to help you achieve a great qualification that will help start your career and have endless opportunities in the future.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 08: 30 - 16:30. Shifts vary.
37 hours a week
Possible start date: Friday 18 October
Duration: 1 Year 3 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Update Facebook, website and social media with all marketing materials to increase the profile of school
The operation of opening and closing school main gates from the intercom system in the main office
Meet and greet parents and visitors to school
Issue all visitors with a Visitor badge and check their ID badges before allowing them to proceed through the reception area
Ensure visitors are aware of the fire procedures, assembly points and gate closure time as printed on the notice in the reception area
Deal with all telephone calls, recording and passing on any messages to the relevant member of staff
Staff should be notified either by a verbal message or an email
Deal with all incoming post. This should be date stamped and passed to the Business Manager
Any correspondence to a named member of staff should be left unopened and placed into the register
All post marked confidential should not be opened
Check the registers every morning as soon as possible - preferably before 9.30am to identify any absent children
A telephone call is to be made to all parents who have not notified school of the reason for their child’s absence
These calls should start with the oldest year group first as they are more likely to come to school without a parent. If no contact is made an email is sent home for the parent to respond
Record any reason for absence

Where you’ll work

Rothbury Gardens

NE11 0AT

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

GATESHEAD COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

On Point Apprenticeships programmes are delivered through a mixture of face-to-face and virtual methods by our fully qualified and industry experienced apprentice training team
Using their expert knowledge gained from time spent in the industry, weve tailored our programmes to use the most up-to-date tools and technologies so that the skills we create can be used directly in the workplace
As one of our learners, youll benefit from coaching, help and guidance from our dedicated team whose job it is to ensure your success
Successful completion of this apprenticeship gives you an accredited Business Administration Level 3 Apprenticeship qualification

Requirements

Essential qualifications

GCSE or equivalent in:

Maths (grade 4)
English (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Initiative
Patience
Punctual

About this company

Lobley Hill Primary School provide children with a broad and balanced curriculum both in and out of school through the amazing facilities, spacious grounds and constantly developing Forest School Environment. "

After this apprenticeship

Progressing to school administrator in any school

Ask a question

The contact for this apprenticeship is:

GATESHEAD COUNCIL

The reference code for this apprenticeship is VAC1000279350.

Apply now

Closes in 13 days (Friday 11 October)

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After signing in, you’ll apply for this apprenticeship on the company's website.

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