Business Administration Apprentice

Summary

We are offering a junior role within our Commercial Team. Whiting's are a nationwide contractor with Head Office near Bromsgrove. We are looking for a dynamic individual to join our Facilities Maintenance team. The role includes a mix of admin, estimating and surveying. The role includes site visits.

Annual wage: £16,640 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 08:30 - 17:30 (1 hour lunch).
40 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Supporting the Commercial Team with administration duties
Liaising with clients
Supporting with the commercial management of projects
Reporting from site visits
Quoting new works to clients
Pricing extras and additional works on contracts
Securing renewal of existing contracts
Raising purchase orders and invoices
Liaising with Operations Team about Project Management

Where you’ll work

Wildmoor Lane

Bromsgrove

Worcestershire

B61 0RH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HEART OF WORCESTERSHIRE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training is once a month at Worcester campus.

Requirements

Essential qualifications

GCSE in:

Math and English (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

Whiting's are a dynamic, fast moving, successful organisation and we are looking for someone to come in and really contribute as part of the wider office team. We are an extremely welcoming and friendly company and we hope this will be a long-term opportunity for the successful candidate. The role itself is predominantly office based but there will be many opportunities for site visits and learning on the job. The apprentice will be expected to join a youthful and energetic Commercial Team and will be supported throughout their development. This is an exciting role and a fantastic opportunity for someone to join and be part of Whiting's successful journey!

About this company

Whiting Landscape are successful landscaping contractors and have been running since 1977. We work all over the country and have 400+ live sites. The company offers both construction and maintenance services and we have 140 people working in the offices and on site. We are a dynamic organisation always looking at new ways of achieving our goals. We welcome any new starter and look forward to people joining us on our journey! Our website can be found at www.whitinglandscape.co.uk. We also have a LinkedIn page which provides more details on some of the great CSR projects we have been involved with.

After this apprenticeship

We are looking at a full time role for this position and anticipate that this would be agreed at the end of the apprenticeship. The apprentice will complete an in-house training programme within Whiting's to help them develop into a key member within the Whiting's Commercial Team. There are opportunities for H&S training, First Aid training, CSCS training, and future CPD opportunities.

Ask a question

The contact for this apprenticeship is:

HEART OF WORCESTERSHIRE COLLEGE

Erica Swingell

eswingell@howcollege.ac.uk

01527405997

The reference code for this apprenticeship is VAC1000279242.

Apply now

Closes in 13 days (Friday 11 October at 11:59pm)

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