Office Administrator Apprentice

Summary

The Accounts Assistant will be responsible for providing comprehensive support to the finance team, ensuring accurate and timely processing of financial transactions. This role requires a keen eye for detail, strong organisational skills, and the ability to work efficiently in a fast-paced environment.

Annual wage: £13,312 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 08.30 - 16.30.
40 hours a week
Possible start date: Wednesday 16 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Accounts Payable: Process supplier invoices, match purchase orders, and ensure timely payments.
Accounts Receivable: Generate customer invoices, manage collections, and maintain accurate records.
Bank Reconciliations: Perform daily and monthly bank reconciliations to ensure financial accuracy.
Data Entry: Accurately enter financial data into accounting systems.
Expense Management: Review and process employee expense claims in accordance with company policies.
Financial Reporting: Assist in the preparation of monthly financial reports and statements.
General Ledger: Support the maintenance of the general ledger, ensuring all transactions are recorded correctly.
Administrative Support: Provide administrative assistance to the finance team as needed, including filing and document management.
Compliance: Ensure compliance with company policies and relevant financial regulations.
Ad hoc Duties: Assist with various ad hoc financial projects and tasks as required.

Where you’ll work

4 Nightingale Place

Sidestrand, Pendeford Business Park

Wolverhampton

WV9 5HF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CITY OF WOLVERHAMPTON COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business administrator Level 3 (A level)
1 day a week at college
The rest of the training will take place in the workplace

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Problem solving skills
Team working

About this company

From humble beginnings as a one-man carpentry operation, AJM has flourished into a powerhouse spanning 41 years of unwavering commitment and growth. Today, AJM stands tall with three thriving arms: Construction, Fire Safety, and facilities management. As a leader in fire safety and fire doors, our reputation precedes us, propelled by a team of over 100 dedicated staff. With each passing year, AJM’s trajectory only points upward, a testament to our enduring strength and relentless pursuit of excellence.

Company benefits

· Pension scheme · Opportunities for professional development and training · Friendly and supportive work environment · Progression within Company

After this apprenticeship

There will be a full-time position available for the right candidate

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