Business Administrator Apprentice

Summary

We are offering the opportunity to work at Worcestershire's Primary School of the Year as part of our experienced and expanding Office Team. We have had great success previously through a Business Apprenticeship and are now in a position to offer this exciting opportunity again, to the right candidate.

Annual wage: £15,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 9:00am - 3:30pm Monday to Friday; term time only plus 5 teaching training days.
30 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 8 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Day to day office duties such as managing queries, deliveries, site visitors or administration by phone, e-mail or letter within office team
All admin, front of house and office-based tasks including the managing of confidential pupil and staff information
Support with day-to-day financial duties such as making, entering and managing regular orders and deliveries for wraparound care, office and admin and other school supplies
Managing daily orders of pupil milk and fruit
Full use of Mercury E5 systems to include setting up framework orders; creating purchase orders, managing, checking and paying invoices (under supervision)
Support with budget setting and monitoring
Weekly food orders
Preparation of invoices for pre-school parents (under supervision)
Preparation of peripatetic music lesson invoices
Upkeep of School Fund accounts
Regular banking of cash
Upkeep of Pupil Premium spending records
Upkeep of furniture, asset management and contracts registers
Stock checks under supervision of finance administrator and/or site manager
Efficient use of Mercury E5 (finance), i-Trent, SIMS, Microsoft office sharepoint and ParentMail systems
Strong admin skills including eg Excel, spreadsheets, word

Where you’ll work

Green Lane

Worcester

WR3 8NZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HEART OF WORCESTERSHIRE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will also work towards achieving a Level 3 qualification in Business Administration at Heart of Worcestershire College, with full support from the school.

More training information

Training will consist of 1 day a month at college and weekly meetings online and in person.

Requirements

Desirable qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Non judgemental
Patience

Other requirements

The Apprentice will be trained to Level 3 City & Guilds in Business Administration. There may be opportunities for future career progression within the team of 5 staff. Mental Agility, Emotional Intelligence, integrity and empathy are really important attributes needed for the role.

About this company

St. Barnabas delivers a broad and engaging curriculum and promotes a whole school Christian value every half term, which is rooted in theology. The school was awarded best primary school in Worcester at this years Educational Awards.

https://st-barnabas-primary.worcs.sch.uk/ (opens in new tab)

After this apprenticeship

HR
Office Manager
Business Owner
Data Clerk

Ask a question

The contact for this apprenticeship is:

HEART OF WORCESTERSHIRE COLLEGE

Sue Portsmouth

sportsmouth@howcollege.ac.uk

07894 546015

The reference code for this apprenticeship is VAC1000278786.

Apply now

Closes in 11 days (Friday 11 October at 11:59pm)

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