Office Administration Apprentice

Summary

Great position! Gilroy Steel Solicitors are a small legal firm with outstanding customer feedback having successfully trained many apprentices. We’re seeking an enthusiastic and committed apprentice to learn all aspects of business and office life! To start your career, apply now!

Annual wage

£14,000 a year

Minimum wage rates (opens in new tab)

£7.69per hour = @35h = £14,000 per annum

Training course

Business administrator (level 3)

Hours

9.00am - 5.00pm, Monday to Friday. 1 hour unpaid lunch.

35 hours a week

Possible start date

Saturday 26 October

Duration

1 Year 3 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Duties will include, but not limited to;

Filing, scanning and photocopying
Opening new files for the solicitor – Equity Release, Sales,
Purchases, Remortgages, Transfer of Equity etc.
I.D. checks (and dealing with Client Care Packs when received back from the clients)
Housekeeping such as making tea/drinks (we all do this!) and emptying bins and shredder
General admin tasks, including stationary order and replenishing printers
Answering the door and assisting with phone calls (meeting clients)
Handling emails
Collecting, scanning and distributing post

Full training will be given in order to complete the above duties to the best of your ability.

Boom Training and Gilroy Steel will assist and guide you through your apprenticeship studies.

Where you’ll work

Old Town Hall

Market Square

Buckingham

MK18 1NJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BOOM TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Standard, which includes:

Modules covering Skills, Knowledge, and Behaviours in Business
You'll have a personal tutor to guide you through your training
You will attend 1:1 sessions with your tutor every 2/3 weeks
End Point Assessment (online)
Occasional group classes with other learners
Functional Skills Level 2 in maths & English if required
Business Administrator Certificate from IFATE and City & Guilds

More information here:
https://boomtrainingltd.co.uk/courses/apprenticeships

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or above)
Maths (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Attention to detail
Administrative skills
Punctual
Committed

About this company

Gilroy Steel Solicitors are legal experts in Matrimonial & Family Law, Equity Release and both Residential & Commercial Conveyancing. Based in Northampton, Brackley and Buckingham, we are your local experts with nationwide coverage across the whole of the UK.

http://www.gilroysteel.com (opens in new tab)

After this apprenticeship

Progression – YES - our current assistant team manager was an apprentice!
Depending on the successful completion of the apprenticeship, and the business needs, the plan is to retain the apprentice at the end of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

BOOM TRAINING LIMITED

Amy Gould

amy@boomtrainingltd.co.uk

02380004210

The reference code for this apprenticeship is VAC1000278690.

Apply now

Closes in 26 days (Thursday 24 October at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents