Business Administrator Apprentice

Summary

Are you looking for a business apprentice? World BI in Bedford are seeking a motivated individual to join as a Business Administrator Apprentice. You will assist with office tasks, data entry, and document management while learning essential business skills.

Annual wage: £13,104 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 30 hours per week (Friday is work from home). Shifts to be confirmed.
30 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 9 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

World BI in Bedford are seeking an enthusiastic and detail-oriented Business Administrator Apprentice to join their dynamic team. This apprenticeship offers an excellent opportunity to kick-start your career in business administration, providing hands-on experience across various aspects of office operations while working towards a recognized qualification.

World BI is a global leader in organizing conferences, with a mission to shape the future by delivering exceptional events across various business sectors. These sectors include Clinical Trials, Supply Chains, Pharma Packaging, Brand Protection, and Automotive.

Key Responsibilities in this role:

You will assist in day-to-day office administration, including answering phone calls, managing emails, and greeting visitors.
Support data entry and maintenance across multiple departments, ensuring accuracy and timeliness and help organize and schedule meetings, prepare agendas, and take minutes.
As well as this you will contribute to the management and improvement of filing systems, both physical and digital and assist in the preparation of reports, presentations, and other business documents.
You will handle basic customer and supplier inquiries, escalating complex issues when necessary. Support inventory management, including ordering office supplies and maintaining stock levels.
You will also assist in basic bookkeeping tasks, such as processing invoices and expense reports and contribute to team projects as needed, providing administrative support throughout project life cycles.

Where you’ll work

World BI

Safestore Business Centre, Office B9

Elstow Road,

MK42 9QZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BEDFORD COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration
Level 2 Functional Skills English and maths
College attendance will be once a month for 9 months at Bedford College during your apprenticeship.

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 3)
maths (grade 3)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Enthusiastic
positive attitude
Reliable
Good organisational skills

Other requirements

Exciting Travel Opportunity. Join this employer and see the world. As part of this unique Business Administrator Apprenticeship, you will have the incredible opportunity to, travel throughout Europe and the USA. All expenses paid flights, accommodations, meals, and more. Immerse yourself in diverse business cultures. Expand your professional network on an international scale. Gain invaluable global business experience. Develop cross cultural communication skills.. Explore iconic cities and landmarks during your free time. This is more than just a job it's an adventure. You'll build your career while experiencing new cultures, cuisines, and ways of doing business. All travel costs are covered, allowing you to focus on learning and growing professionally. Don't miss this chance to travel the world while kickstarting your career in business administration. Candidates must carry out an initial interview with a member of the Tresham College Apprenticeship Recruitment Team. Please be aware that the closing date is subject to change without prior notice.

About this company

World BI is a global leader in conference innovation, dedicated to shaping the future through exceptional events across diverse business sectors. Our portfolio includes cutting edge conferences in Clinical Trials Innovation, Supply Chains, Pharma Packaging, Brand Protection, Automotive, and more.

After this apprenticeship

Future Prospects:

Full-time Business Administrator role on completion of your apprenticeship
Opportunity to specialise in a specific department (e.g. HR, Finance, Operations)
Potential for supervisory positions within 2-3 years
Access to further training and professional development programs
Possibility of fast-track management program for high performers
Long-term career path towards senior management roles

This employer is committed to nurturing talent and offer clear progression routes for dedicated apprentices who successfully complete the program.

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