Procurement & Supply Assistant Apprenticeship

Summary

As Citizen’s Procurement Apprentice, you'll be key in sourcing and acquiring goods, works and services, ensuring excellent services for our customers. You'll develop essential life and soft skills, gain procurement knowledge, and have the opportunity to pursue a CIPS Level 3 or 4 apprenticeship.

Annual wage

£12,313.60 to £22,010.56 a year

Minimum wage rates (opens in new tab)

Salary is dependant on age.

Training course

Procurement and supply assistant (level 3)

Hours

Monday - Friday, 9.00am - 5.00pm (Hybrid working, 2 days in the office)

37 hours a week

Possible start date

Monday 21 October

Duration

1 Year 6 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Assist the Procurement team in delivering an excellent, proactive, comprehensive, and compliant procurement service to employees across the organisation
Support the team in providing advice, guidance, and best practice procurement strategies, including identifying, assessing, and managing potential risks
Help ensure compliance with the Procurement Strategy, Policy, and Procedures, as well as UK Procurement Regulations and other legal requirements
Contribute to achieving cost savings and quality/service improvements through effective tendering and procurement activities
Assist in monitoring and managing contracts for works, goods, and services, and support the integration of social value benefits into the Environmental Social Governance Reporting Framework
Learn and implement best procurement practices and help disseminate these practices within the organization
Help manage key procurement information, including the Contract Register, Sourcing Plan, and Benefits Register & Spend Analysis
Assist in delivering effective procurement communications and training to colleagues, customers, suppliers, and other stakeholders

Responsibilities:

Procurement:

Support implementation of the Procurement Strategy, Policy, and detailed Procurement Procedures, which ensure that we attains value for money, complies with internal and external regulations and delivers Social Value to the communities in which it operates.
Assist the procurement team in leading and managing procurement projects to deliver works, goods, and services, which meet or exceed customer requirements
Support in leading and managing the delivery of a social value framework ensuring supplier commitments are identified and monitored during the procurement process and contribute to Citizen’s Environmental Social Governance Reporting Framework
Assist in the Development of Excel workbooks and databases to collate, manipulate and analyse spend data and information from the business to produce management information to assist procurement stakeholders and the Procurement team to make business decisions and inform the business

Where you’ll work

Unit 4040

Lakeside

Birmingham

West Midlands

B37 7YN

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE APPRENTICE ACADEMY LIMITED

Your training course

Procurement and supply assistant (level 3)

Equal to A level

Course contents

Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.

Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks

Create, maintain and amend purchase order and contract records.

Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.

Present findings and data in all formats e.g. mathematically, written and oral.

Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.

Utilise relevant Procurement computer systems or internal databases.

Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.

Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.

Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.

Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.

Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.

Investigate and resolve purchase order, delivery and invoice queries.

Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.

Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.

Able to consider the impact of the decision making process when interacting with the supply chain.

Able to support the contract negotiations and mini competitions with suppliers.

Your training plan

Commercial Procurement & Supply Level 4 Apprenticeship Standard:

You will be based at 4040 Lakeside, Solihull Parkway, Birmingham. B37 7YN
The training will take place on-line

Requirements

Essential qualifications

GCSE in:

Has a Minimum grade C / 5 in English and Maths. (grade C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Creative
Initiative

Other requirements

How would you get to work and how long would it take.

About this company

Here at Citizen, our purpose is to provide homes that are a foundation for life. With over fifty years of experience, we have grown to be one of the UK’s most trusted social housing providers, Citizen owns and manages 30,000 homes for diverse communities across the West Midlands, from urban tower blocks to rural villages and towns. There are some fundamental challenges people in our communities’ face, and we want to be an organisation which can help them deal with these. So, we are working to solve some of the most pressing issues around housing and homelessness. We adopt a proactive approach to safeguarding to ensure everyone accessing our services can do so without fear of harm, abuse or neglect. As part of our recruitment process, we carry out robust safeguarding checks.

http://www.citizenhousing.org.uk (opens in new tab)

Company benefits

EAP – a 24/7 telephone counselling service providing free, confidential advice. Support towards optical, dental, prescriptions, digital Physiotherapy app, retail vouchers and discounts, discounted gym memberships and more!

After this apprenticeship

After completing your level 3, you would have the opportunity for further your knowledge

Ask a question

The contact for this apprenticeship is:

Citizen Housing Group Limited

Callum Swingler

callum.swingler@citizenhousing.org.uk

07581 023313

The reference code for this apprenticeship is VAC1000278070.

Apply now

Closes in 18 days (Monday 7 October at 11:59pm)

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