Business Administrator Level 3 Apprenticeship

Summary

The Trustees of Our Lady of Fatima Catholic Multi Academy Trust are seeking to appoint an experienced, enthusiastic, well organised administrative assistant to assist in the daily running of our school office.

Annual wage

£9,984 a year

Minimum wage rates (opens in new tab)

£6.40 Per Hour

Training course

Business administrator (level 3)

Hours

Monday to Friday, 08.30 to 15.30 (although this might be subject to change). One hour lunch break. The contract for this role includes 5 Non-Pupil days/39 weeks per year.

30 hours a week

Possible start date

Monday 7 October

Duration

1 Year 9 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The successful apprentice will be based in one school office (initially at St John Fisher Catholic Primary School) but may be asked, on occasion to work in other offices across the Trust. Thus a full driving licence is essential for this role.

Roles and Responsibilities include:

To provide an effective and efficient clerical and welfare support to the Trust. To ensure all administration reflects the Trust in a professional manner. You will be a positive welcoming person being the first point of contact for both phone & face to face enquiries
Excellent communication and IT skills (Microsoft Office) are essential. Applicants must be reliable, adaptable, and able to work effectively under pressure, with the ability to prioritise workloads, and enjoy working with children and adults
Previous experience of working within a school office environment using management information systems and an understanding of event organisation would be an advantage. Full training will be given

Where you’ll work

St John Fisher Catholic Primary School

Burney Drive

Loughton

Essex

IG10 2DY

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ESSEX COUNTY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Apprenticeship, to include:

Level 3 Diploma for Business Administrator
Level 2 Knowledge Component
Functional Skills in English and maths (as required)
PLTS

Training schedule has yet to be agreed. Details will be made available at a later date.

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Team working

Other requirements

On occasion you may be required to support other schools within the Trust. Applicants must be reliable, adaptable, and able to work effectively under pressure, with the ability to prioritise workloads, and enjoy working with children and adults. The role can be varied day to day, therefore being adaptable to change is necessary.

About this company

St John Fisher Catholic Primary School is a two form entry school, which is part of Our Lady of Fatima Catholic Multi Academy Trust. The school is situated in Loughton, Essex. We have 296 pupils and 40 staff members. St John Fisher Catholic Primary School’s environment is one of warmth with a calm atmosphere. The school is led by a supportive & strong leadership team, who’ll offer support and guidance for this role. As a community of schools and through God’s Love, we endeavour to inspire and motivate our children so they can learn together, grow together, and achieve together. As a Trust, consisting of St Luke's Catholic Academy, St Alban's Catholic Academy and St John Fisher Catholic Primary School, we believe passionately in a rich education. John 10:10 “I have come that they may have life and have it to the full.” Through Jesus, we ensure that our children have life, and have it to the full. We ensure children excel, not just academically but in faith as disciples and as individuals. Our children learn to love themselves, love each other and the world around them and to love God. Our staff do get to work together across the Trust and sometimes staff change which school they are based in

http://www.ourladyoffatimatrust.essex.sch.uk (opens in new tab)

After this apprenticeship

May lead to permanent position once the apprenticeship has successfully been completed.

Ask a question

The contact for this apprenticeship is:

ESSEX COUNTY COUNCIL

Leon Black

Leon.Black@essex.gov.uk

The reference code for this apprenticeship is VAC1000278009.

Apply now

Closes in 7 days (Friday 4 October at 11:59pm)

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