Business Admin Apprentice

Summary

We are seeking a new member of staff to join our school's administration team. The Apprentice will provide a high quality, professional service on the school reception, and within the school administration team, complete reception duties efficiently and provide a professional and positive welcome to all visitors, students and staff.

Annual wage: £11,648 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 35 Hours per week, Monday to Friday 9am-4pm with 1 hour lunch Term Time only plus training days
35 hours a week
Possible start date: Monday 21 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

· Inputs information onto computer database and extracts information as instructed, which may require some manipulation.

· Maintains office stationery stock by re-ordering against pre-determined levels and within prescribed budget for approval by supervisor.

· Produces typed documents from hand-written/audio information, making layout presentation decisions.

· Answers standard enquires by telephone or in person from public/other employees and makes routine calls to obtain information/resolve queries.

· Undertakes routine cash handling duties, including receiving and recording payment, issuing receipt and preparing for banking.

· Opens, sorts and distributes incoming post and ensures despatch of outgoing post.

· Processes documentation (e.g. invoices, orders, timesheets, and claims) by checking for completeness and/or errors, resolving routine queries, and recording details before passing for certifying.

· Responds to routine correspondence from standardised information – e.g. acknowledgements, requests for routine information.

· Assists senior staff in team/section as required.

Where you’ll work

Townend Road

Barwell

Leicester

LE9 8HG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will study a Level 3 in Business Administration, and all training will occur in the workplace. This will include Functional Skills in English and maths if required.
You will meet with your tutor virtually every 4 to 6 weeks, and you will be expected to record off-the-job training weekly

Requirements

Desirable qualifications

GCSE or equivalent in:

Maths & English (grade C/4/ Functional Skills Level 2)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Logical
Team working
Initiative

About this company

We are committed to providing a high level of education for all of our children, giving them the best start in life that we can. We aim to create an exciting, stimulating and safe environment; and to provide the children with a range of learning opportunities that will encourage the 'all round' development of each child - giving them foundations and skills for life.

https://www.barwellinfantschool.co.uk/ (opens in new tab)

After this apprenticeship

The administration role may be a gateway to further career opportunities depending on the position of the school at that time; such as a permanent role or more senior position.

Ask a question

The contact for this apprenticeship is:

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Jenny Lindley

jenny.lindley@education-and-skills.com

07506080920

The reference code for this apprenticeship is VAC1000277966.

Apply now

Closes in 12 days (Friday 4 October at 11:59pm)

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