Business Administrator Apprentice

Summary

This role is pivotal in supporting our daily operations, ensuring efficiency and smooth functionality across key business functions including warehouse administration, goods in, accounts, purchasing, sales, and external sales.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 9am - 5pm
37 hours a week
Possible start date: Thursday 7 November
Duration: 1 Year 9 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

1. **Warehouse Administration:**

- Assist in maintaining accurate inventory records.

- Support in organizing and optimizing warehouse space.

- Assist in picking, packing, and dispatching orders.

2. **Goods In:**

- Assist in processing incoming deliveries.

- Check and verify received goods against delivery notes.

- Ensure goods are properly stored and logged in the system.

3. **Accounts:**

- Support in basic accounting tasks such as invoicing and payment processing.

- Assist in reconciling accounts and maintaining financial records.

- Help with data entry and administrative tasks related to accounts.

4. **Purchasing:**

- Assist in sourcing materials and components as required.

- Help in preparing purchase orders and tracking deliveries.

- Support in maintaining relationships with suppliers.

5. **Sales:**

- Provide administrative support to the sales team.

- Assist in processing sales orders and customer inquiries.

- Help in preparing quotations and proposals.

6. **External Sales Support:**

- Assist external sales personnel in their day-to-day activities.

- Provide administrative support for customer visits and meetings.

- Help in maintaining customer relationships and resolving queries.

**Skills and Qualifications:**

- **Educational Background:** Minimum of GCSEs including Mathematics and English (or equivalent).

- **Computer Literacy:** Proficient in MS Office Suite (Word, Excel, Outlook).

- **Organizational Skills:** Ability to prioritize tasks and manage time effectively.

- **Communication Skills:** Clear verbal and written communication in English.

- **Team Player:** Willingness to collaborate with colleagues and support team goals.

- **Attention to Detail:** Accurate data entry and meticulous in record-keeping.

- **Initiative:** Proactive approach to learning and taking on new challenges.

Where you’ll work

Bridge Street Industrial Estate

Bridge Street Church

Accrington

Lancashire

BB5 4HU

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NELSON AND COLNE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business administrator Level 3.

Functional skills if required.

Training schedule has yet to be agreed. Details will be made available at a later date.

More training information

Training and Development:** Comprehensive training provided across all relevant departments.

- **Career Progression:** Opportunity to grow within the company based on performance.

- **Work Environment:** Supportive team atmosphere in a growing company within the pneumatic components industry.

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Analytical skills
Logical
Team working
Initiative
Physical fitness

Other requirements

The vacancy will involve some warehouse work and possible lifting.

About this company

Our journey began in 1987 BPS Fluid Power & Automation was established in 1987. Since then, we have built a wealth of knowledge and expertise in pneumatics and strong relationships with our customers and suppliers. We offer our valued customers one of the most comprehensive selections of high-quality pneumatic equipment in the UK market today. BPS Fluid Power & Automation is one of the UK’s largest independent SMC, supplying their comprehensive range of pneumatic products. SMC is the largest manufacturer of pneumatics in the world and is currently the largest supplier of pneumatics in the UK, becoming the market leader in July 2016. All SMC products are manufactured within an approved ISO9001 quality management system, which ensures consistent quality standards and a long and totally reliable operating life for guaranteed peace of mind.

https://www.bps-uk.co.uk/about/ (opens in new tab)

Company benefits

Career Progression:** Opportunity to grow within the company based on performance. - **Work Environment:** Supportive team atmosphere in a growing company within the pneumatic components industry.

After this apprenticeship

Opportunity to grow within the company based on performance.

Ask a question

The contact for this apprenticeship is:

NELSON AND COLNE COLLEGE

Lauren Thomas

Lauren.thomas@nelsongroup.ac.uk

01282 440319

The reference code for this apprenticeship is VAC1000277803.

Apply now

Closes on Thursday 31 October

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