Apprentice Business Administrator

Summary

We are seeking a motivated and organised Personal Assistant (PA) Apprentice to support the day-to-day operations of the director’s office. This is a fantastic opportunity for an individual looking to develop their skills in administrative and personal assistance while working closely with senior management.

Annual wage: £9,984 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Hours to be discussed at interview.
30 hours a week
Possible start date: Monday 14 October
Duration: 1 Year 6 Months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

What you will do in your working day

Diary Management

Organise and maintain the directors’ diaries, scheduling meetings, appointments, and events.
Ensure that all appointments and deadlines are met by prioritizing tasks and managing competing priorities.
Coordinate meetings, including venue bookings, preparation of agendas, and relevant documentation.
Manage any changes to schedules, ensuring all parties are kept informed.

Administrative Support

Provide general administrative support to the directors, including handling emails, phone calls, and correspondence.
Assist with filing, document management, and maintaining accurate records.
Prepare and edit presentations, reports, and other documents as required.
Meeting and Travel Arrangements
Arrange domestic and international travel, including accommodation and transportation.
Prepare travel itineraries and ensure all arrangements run smoothly.

Communication Management

Act as a first point of contact, dealing with incoming communications and ensuring that relevant information is passed on to the directors in a timely manner.
Maintain confidentiality in all aspects of the role.

Project Support

Assist in project coordination, tracking timelines, and ensuring deadlines are met.
Support with personal tasks as required.

Where you’ll work

42 Semilong Road

Northampton

NN2 6BU

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WOODSPEEN TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration Apprenticeship Standard
End Point Assessment
In House Training
Training will be delivered weekly

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade 4 or above)
Maths (grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Team working
Creative
Initiative

Other requirements

To be eligible for this role we are looking for individuals who already have their Maths and English qualifications.

About this company

Welcome to Chemist Near Me, your trusted partner in health and wellness. Established in September 2023 within the bustling heart of Northampton's Semilong Ward, our journey has been marked by dedication and growth. Since our inception, we have experienced remarkable progress, evolving from a humble practice serving 500 patients to now proudly assisting countless individuals and families. Our commitment to excellence is reflected in the expansion of our team, which has more than tripled in size since our humble beginnings. With countless dedicated members, each bringing their unique expertise and passion for healthcare, we ensure that every patient receives personalized attention and care. At Chemist Near Me, we understand that true healthcare extends beyond the mere dispensing of medications. That's why we have partnered with local surgeries in Northampton to provide comprehensive healthcare solutions tailored to the specific needs of our mutual patients. From routine blood pressure testing to specialized travel vaccinations and innovative multi-dosage systems, our range of clinical services is designed to address every aspect of your well-being. Your health journey is our priority, and we are committed to being your trusted ally every step of the way. Welcome to Chemist Near Me, where excellence in care meets compassion in service.

https://www.chemist-nearme.co.uk/ (opens in new tab)

After this apprenticeship

For the right person there is the chance to secure full time employment.

Ask a question

The contact for this apprenticeship is:

WOODSPEEN TRAINING LIMITED

Sham Singh

sham.singh@woodspeentraining.co.uk

07483413718

The reference code for this apprenticeship is VAC1000277791.

Apply now

Closes in 21 days (Sunday 13 October)

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After signing in, you’ll apply for this apprenticeship on the company's website.

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