Business Admin Level 3 Apprenticeship - Upper Shirley High – Find an apprenticeship

Summary

We are currently seeking to recruit a hardworking and enthusiastic individual to join our administration team. The Business Administration Apprentice will be expected to give comprehensive administrative support to the central team and senior leaders.

Annual wage

£14,641 a year

Minimum wage rates (opens in new tab)

Increases to National Minimum Wage after 12 months

Training course

Business administrator (level 3)

Hours

Monday to Friday, 8:00am – 16:00pm (Friday early finish 15:30pm) (Term time only).

37 hours a week

Possible start date

Sunday 6 October

Duration

1 Year 4 Months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

During your role as a Business Administration Apprentice you will undertake a variety of administrative and clerical procedures to support the efficient running of the Upper Shirley High. Your day to day duties will include:

To complete reception duties and provide a professional and positive welcome to all visitors, students and staff
To answer the telephone and deal with routine enquiries
To undertake typing/word-processing of simple documents and to collate and distribute them as appropriate
To undertake basic clerical duties, under the guidance of the Business Manager and other senior admin staff, including record keeping, photocopying, filing and dealing with incoming and outgoing mail
To collect money and record payments for school meals, trips and events
To stocktake, tidy and maintain office equipment
To provide clerical support to the teaching staff, including bulk photocopying and basic preparation of materials
To provide welfare support to the pupils of the school, undertaking first-aid duties.
To carry out any other administrative, or clerical work, within the responsibility level of the post, as directed by the Headteacher, or Business Manager.

Desired skills:

Excellent IT skills
Written and spoken English, including excellent grammar and punctuation
Strong attention to detail
Broad understanding of basic business administration and practical experience of clerical processes
To support colleagues and maintain effective working relationships

Personal qualities:

Confident and enthusiastic
Professional and reliable
Excellent attention to detail and organisation skills
Polite and professional telephone manner

Desired qualifications:

Grade 4 or above in maths & English

Where you’ll work

Upper Shirley High

Bellemoor Road

Southampton

SO15 7QU

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Apprenticeship Details - 16 months expected duration to complete, working towards your Level 3 Business Administration qualification. (All learning is delivered online/ remote).
Training Provider: LMP Education (rated 8th best UK training provider)

Requirements

Desirable qualifications

GCSE in:

English (grade 4 or above (Level 2))
Maths (grade 4 or above (Level 2))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Team working
Initiative

About this company

We have high expectations of our students. Excellent behaviour is fundamental to ensuring learning takes place. We treat people well, we demonstrate good manners, and we are kind. At USH we celebrate success and support our students in developing perseverance and resilience. We take our work very seriously and are committed to being the best in the region.

After this apprenticeship

Level 3 qualification and hopefully a permanent position as a Business Administrator

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Charlie

charlie.seaman@lmpeducation.org

The reference code for this apprenticeship is VAC1000277727.

Apply now

Closes in 15 days (Saturday 5 October at 11:59pm)

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Business Admin Level 3 Apprenticeship - Upper Shirley High

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